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�SJNN.Y._Sl City of Sunny Isles Beach <br /> c 18070 Collins Avenue <br /> ►''�� ?:; .; Sunny Isles Beach, Florida 33160 <br /> �,� <br /> T <br /> a0°os4 (305)947-0606 City Hall <br /> (305)949-3113 Fax <br /> MEMORANDUM <br /> TO: The Honorable Mayor and City Commission <br /> VIA: Christopher J. Russo, City Manager <br /> FROM: Susan Simpson, Cultural and Community Services Director <br /> DATE: 6/20/2013 <br /> RE: Approval to Expend Budgeted Funds up to $35,000.00 to Elite <br /> Tent Company for Tent and Event Supply Rentals <br /> RECOMMENDATION: <br /> It is recommended that the City Commission approve the attached resolution to <br /> authorize the City Manager to expend up to Thirty-Five Thousand Dollars <br /> ($35,000.00) with Elite Tent Company for tent and event supply rentals. <br /> REASONS: <br /> The City often rents large tents, numerous tables, and occasionally some chairs <br /> for special events. This year there is the additional rental of flooring for the grand <br /> opening event for the pier. The City issued Request for Proposal Number 12-01- <br /> 05 which awarded the work to Elite Tent Company. The estimated total needed <br /> for all events for fiscal year 2012 - 2013 is $35,000.00. <br /> ADDITIONAL INFORMATION: <br /> For the majority of the special events, city owned tables and chairs are used. For <br /> certain special events, such as the pier opening, special round tables are rented <br /> or when larger attendance is expected such as the City's annual anniversary <br /> event, many tables and chairs are rented. <br /> FUNDING SOURCE: <br /> Funds are budgeted for and available in the General Fund Special Events <br /> Agenda Item No.IOB <br /> Date 6/20/2013 <br /> 87 <br />