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*'P 9 � • F L 60 S S4, <br />Carr Of <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947 -0606 City Hall <br />(305) 949 -3113 Fax <br />MEMORANDUM <br />TO: The Honorable Mayor and City Commission <br />VIA: Christopher J. Russo, City Manager <br />FROM: Bill Evans, Assistant City Manager <br />DATE: 7/18/2013 <br />RE:. Agreement with Ashbritt, Inc. for Emergency Debris Clearing <br />and Removal Operations <br />RECOMMENDATION: <br />We recommend that the City Commission approve the one year renewal of the <br />existing Ashbritt Inc. Agreement. <br />REASONS: <br />We currently have an agreement with Ashbritt to provide debris clearing and <br />removal services in the aftermath of a hurricane or similar event that produces an <br />amount of debris .beyond our local capacity to handle. The agreement contains <br />two one year renewal options. The contract price has an annual CPI escalation <br />clause. We would be exercising the second of these options under these terms. <br />FUNDING SOURCE: <br />In the event of disaster, funding will be available from the City's emergency <br />reserve. Subsequently, a budget amendment will be put forth to the Commission <br />to ensure legal budgetary compliance. In addition, the City will seek <br />reimbursement from the Federal (75 %) and State (12.5 %) level. The City's share <br />of cost after reimbursements is 12.5 %. <br />ATTACHMENTS: <br />• Resolution <br />• 2nd Amendment to Agreement Ashbritt <br />Agenda Item No. IOC <br />Date 7/18/2013 <br />53 <br />