Reso 2013-2085 - Laserfiche WebLink

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4. RENEWAL. Prior to, or upon completion of the initial one year term, the City shall have the option to renew this Agreement for three (3) additional one year renewal terms. 5. COMPENSATION. As the entire compensation under this Agreement during the initial one (1) year term, in whatever capacity rendered, the City shall pay Contractor an amount not to exceed Two Hundred Forty Eight Thousand Nine Hundred Dollars ($248,900.00) for the performance of the Services. The above bo a amount includes a onetime amount not to exceed Two Hundred Twenty Two Thousand Nine Hundred Dollars ($222,900.00) for scanning of Phase 2 (large format plans), Phase 3 (permitting files stored in two rooms on the third floor), and Phase 4 (unscanned documents in the first floor storage area), and an annual amount not to exceed Twenty Six Thousand Dollars ($26,000.00) for scanning of current files, Phase 1 (plans and permitting documents issued each fiscal year). Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Miami-Dade County Bid No. 8254-1/22, and the Contractor's response thereto, which is incorporated herein by reference. In the event the City elects to renew this Agreement, the City shall pay the Contractor an amount not to exceed Twenty Six Thousand Dollars ($26,000.00) per year during each one year renewal term for all charges and tasks under this Agreement, in accordance with this Agreement-and the schedule of charges reflected in Miami-Dade County Bid No. 8254-1/22, and the Contractor's response thereto. All charges under this Agreement shall be made under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Agreement during any year of the term hereof, then this Agreement shall be terminated upon ten (10) days written notice and the Contractor shall be compensated for the Services satisfactorily performed prior to the effective date of termination. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will C1213-041—BLUE DIGITAL CORP. Page 2 of 7