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RESOLUTION NO. 2013- R 1021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING REQUEST FOR PROPOSALS (RFP) NO. 13-06-01; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH AUDIO VISUAL INNOVATIONS TO UPGRADE THE AUDIO VISUAL SYSTEM IN THE COMMISSION CHAMBERS,IN AN AMOUNT NOT TO EXCEED NINETY- NINE THOUSAND TWO HUNDRED FIFTEEN DOLLARS AND SEVENTY- SIX CENTS (S99,215.76), AND REQUIRING LEGAL REVIEW BY THE CITY ATTORNEY FOR SAID AGREEMENT; AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission Chambers is where elected officials, City staff, and the public meet to conduct official City business,and where key policy decisions are made that affect the entire community; and WHEREAS, the City of Sunny Isles Beach desires to upgrade the existing Audio Visual System within the City Commission Chambers, and the City issued Request for Proposals No. 13- 06-01 ("RFP") for a "turn-key" upgrade of the Audio Visual System equipment located in the Commission Chambers, for which two (2) responses were received; and WHEREAS, the bid response from Audio Visual Innovations was determined to be the lowest most responsive responsible proposer to upgrade the audio visual system equipment in the Commission Chambers; and WHEREAS, the City Commission authorizes the City Manager to proceed in negotiating and entering into an Agreement with Audio Visual Innovations,to upgrade the Audio Visual System in the City Commission Chambers, in an amount not to exceed Eighty-Six Thousand Two Hundred Seventy-Four Dollars and Fifty-Seven Cents ($86,274.57), plus up to a 15% additional project contingency for a total amount not to exceed of Ninety-Nine Thousand Two Hundred Fifteen Dollars and Seventy-Six Cents ($99,215.76), and requiring legal review by the City Attorney for said Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated herein by reference as if fully set forth herein. Section 2. Award of Bid and Authorization of City Manager and City Attorney. The City Commission hereby awards Bid No. 13-06-01, and authorizes the City Manager to proceed with negotiations and enter into an Agreement with Audio Visual Innovations,to upgrade the audio visual system in the City Commission Chambers, in an amount not to exceed Ninety-Nine Thousand Two Hundred Fifteen Dollars and Seventy-Six Cents($99,215.76),and requiring legal review by the City R2013-Audio visual Innovations Rfp 13-06-01 Page I of 2 .