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(TN NY /5z��� City of Sunny Isles Beach <br /> 9 18070 Collins Avenue <br /> ',=: ' Sunny Isles Beach, Florida 33160 <br /> s ,,. <br /> 'se np�1"•—ii. y4� (305)947-0606 City Hall <br /> (.°r"0, 5V 4 ""° (305)949-3113 Fax <br /> MEMORANDUM <br /> TO: The Honorable Mayor and City Commission <br /> VIA: Christopher J. Russo, City Manager <br /> FROM: Derrick L. Arias, Chief Information Officer <br /> DATE: 7/18/2013 <br /> RE: Award of RFP # 13-06-01 to AVI-SPL, Inc. <br /> RECOMMENDATION: <br /> It is recommended that the City Commission approve this Resolution authorizing <br /> the City Manager to negotiate and enter into an agreement with AVI-SPL, Inc to <br /> upgrade the audio visual system in the Commission Chambers, in an amount not <br /> to exceed $86,274.57, plus up to a 15% additional project contingency, for a total <br /> not-to-exceed amount of$99,215.76. <br /> REASONS: <br /> The existing audio visual system in the City's Commission Chambers was <br /> originally installed in 2005 when the Government Center facility was initially <br /> constructed. The equipment has operated without as designed for the past eight <br /> years, but is based on outdated analog technology and is beginning to <br /> experience operating anomalies. In addition, most of the current equipment is no <br /> longer supported by the manufacturer. The proposed upgrade will enhance the <br /> video quality to high definition format, which will improve picture quality and <br /> provide more reliable operation. <br /> FUNDING SOURCE: <br /> Funds are available in account 10-572.5641. <br /> ATTACHMENTS: <br /> • Resolution <br /> • Bid Opening Report <br /> Agenda Item No.ION <br /> Date 7/18/2013 <br /> . 208 <br />