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u4 <br />El <br />E <br />�F L�� S E� <br />N <br />TO: <br />VIA: <br />FROM: <br />DATE: <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947.0606 City Hall <br />(305) 949 -3113 Fax <br />MEMORANDUM <br />The Honorable Mayor and City Commission <br />Christopher J. Russo, City Manager <br />Helen Gray, PE, City Engineer <br />11/21/2013 <br />RE: A Resolution Approving the Third Amendment to Agreement with <br />Lukes - Sawgrass Landscaping, Inc. for Landscaping Services for <br />Capital Projects <br />RECOMMENDATION: <br />Staff recommends City Commission approve the Resolution. <br />REASONS: <br />Oftentimes when delivering various capital projects, small items of work arise <br />that are best addressed by Luke's - Sawgrass Landscaping, Inc. As the City's <br />current landscape vendor, their base contract includes routine Citywide <br />maintenance. In addition, they have been preapproved for additional services to <br />a spending threshold for special projects that includes, by way of example, <br />repairs from tropical storms and other miscellaneous cleanup, line of site <br />trimming, median plantings, irrigation repairs, traffic accident repairs, additional <br />improvements or enhancements at various parks or City facilities. Since <br />miscellaneous landscaping work for capital projects should be charged against <br />the associated capital project account and capitalized when the project is <br />completed, this contract amendment will facilitate addressing various <br />landscaping needs as they arise without the delay that would result from having <br />to obtain City Commission approval on numerous and, when compared to the <br />overall project budgets, relatively small cost items. Examples of past work that <br />was charged against special projects that should have been charged against <br />related capital accounts includes relocating irrigation lines that would have <br />otherwise remained under the new artificial turf surface at both Pelican <br />Agenda Item No.IOM <br />Date 11/21/2013 <br />200 <br />