Reso 2014-2188 - Laserfiche WebLink

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S 99 ��0• 4,P 6 *FL O C y Or SUN P City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 305.947.0606 City Hall 305.949.3113 Fax MEMORANDUM Norman S. Edelcup, Mayor Isaac Aelion, Vice Mayor Jeanette Gatto, Commissioner Jennifer Levin, Commissioner George "Bud" Scholl, Commissioner Christopher J. Russo, City Manager Hans Ottinot, City Attorney Jane A. Hines, MMC, City Clerk TO: Christopher J. Russo, City Manager FROM: Audra K. Curts - Whann, Finance Director Derrick Arias, Chief Information Officer Yael Londono, HR Manage DATE: January 15, 2014 RE: Recommendation — New Financial Software Vendor Selection Background: The City's current financial software package, New World Systems (NWS), exists on an outdated AS400 platform & its hardware /server has reached the end of its useful life. The NWS software must be replaced - the technology is antiquated, the reporting capabilities are severely limited, and staff efficiency is not being maximized due to the manual processes required due to lack of modernization. The former finance director began to evaluate upgrade options in 2011; however, she never completed the process and it appears no other vendors were evaluated at that time. Process: Due to the specialized nature of governmental accounting, there are limited vendors whose software is designed for the accounting and reporting needs of municipalities and other governmental units. The primary vendors identified whose products typically service governmental units were as follows (please note there could be other vendors in existence which were not evaluated - we reviewed surveys by the Florida Government Finance Officers Association and limited our scope to vendors with a presence and experience in the municipalities located in Florida): PeopleSoft/Oracle* Springbrook Cougar Mountain ** Eden ** SAP* Edmunds Innoprise ** BS&A ** Cloud SAP ADG Harris ** WorkDay ** Sungard /HTE New World Systems Tyler /MUNIS ** After the primary vendors were identified, those marked with an asterisk ( *) were eliminated strictly due to cost versus the small size of the City of Sunny Isles Beach. Large ERP's such as PeopleSoft and SAP are designed for large scale entities and would be cost prohibitive. Those vendors marked with a double asterisk (—) were eliminated due to negative review by current users, the fact that their products were either no longer supported or hadn't been upgraded to current technology, or lack of features deemed important to City finance personnel.