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City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 11   <br />  <br />PART B: REQUEST FOR QUOTATION PROCEDURES <br /> <br />User departments will conduct a request for quotes among the pre-qualified vendors in the award <br />group specific to the spot market requirements. Selection shall be based on the firm offering the <br />lowest cost, conforming to the scope requirements. Each set of request for quotes documents <br />issued by City user departments will specify all relevant facts related to the specific spot market <br />requirement. The City reserves the right to determine the lowest responsible bidder and award on <br />the basis of an individual item, groups of items, or in any way determined to be in the best interests <br />of the City. The City, in its discretion, may require the execution of a formal written contract. It <br />will be the responsibility of the vendor to make the necessary site visits to determine <br />available space for installation, available utility connections and proposed <br />arrangement and capacity when submitting a quote. <br /> <br />2.2 PRE-PROPOSAL CONFERENCE <br /> <br />Intentionally omitted. <br /> <br />2.3 TERM <br /> <br />This contract will commence upon execution by both parties which shall be the effective date <br />succeeding approval of the contract by the City Commission, or designee, unless otherwise <br />stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and <br />submittal of all required documents. This contract shall remain in effect until the completion of the <br />contract term, provided that the services rendered by Firm during the contract period are <br />satisfactory and that City funding is available as appropriated on an annual basis. <br /> <br />2.4 INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL <br /> <br />The initial contract shall be for a period of two (2) years from execution of the agreement. In <br />addition, the City reserves the right to renew the contract for three (3) additional one (1) year <br />periods, providing that both parties agree that all terms, conditions and specifications remain the <br />same, contingent upon approval by the City Manager and the City Commission of the City of Sunny <br />Isles Beach. <br /> <br />2.5 PERFORMANCE BOND AND PAYMENT BOND <br /> <br />Intentionally Omitted <br /> <br />2.6 BID BOND <br />Intentionally Omitted <br /> <br />2.7 DELIVERY <br /> <br />Definite Delivery <br />