2014-0227 Special City Commission Meeting

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Summary Minutes:Special City Commission Meeting February 27,2014 Sunny Isles Beach,Florida 3B. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving an Agreement with Landscape Forms for the Manufacture and Delivery of Furniture and Lighting for the Intracoastal Parks, in an Amount Not to Exceed $104,552.70, Attached Hereto as Exhibit "A"; Authorizing Waiver of Competitive Bidding Procedures; Authorizing the Mayor to Execute Said Agreement;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title. City Manager Russo said this is the company that we have experimented with at Heritage Park with some of their tables because over the years there has been issues with durability with some stuff that has been bought by the City and this equipment seems to stand out amongst the other companies that we have tried. The technicality here is that they do not hold a Florida State Contract, they have a GSA Federal Contract. He said Cultural and Community Services Director Susan Simpson with the help of Assistant City Manager Bill Evans' was able to get the price down even further than the discount on the Contract. City Manager Russo noted the dates were changed as well on pages 1 and 2 of the Agreement, from March 17 to April 30, 2014. Public Speakers: None Vice Mayor Aelion said what we see before us are three (3) bench alternatives (one is the original bench). His concern was that the one selected is too pointed on the arms and it may be a potential hazard for children. Alternative No. 2 is something he would find more agreeable with because of the curvature of the back. Commissioner Gatto said she also likes Alternative No. 2 and it looks to be the lowest cost of all of the options as well. Assistant City Manager Bill Evans said it is the lowest cost but it is also the lowest quality and the lead time in increased by 2 to 4 weeks on that as well. City Manager Russo said there was an option within this company of an armless bench, which is Alternative No. 1. Vice Mayor Aelion said no, in his opinion, because of the children he thinks arms are important on a bench. Vice Mayor Aelion thought Alternative No. 2 looks like what we already have in the City, and CCS Director Simpson said no, they are different. Commissioner Gatto said what she does like about the armless bench is that it has that little meeting in the middle of it so that people won't be sleeping on it. Vice Mayor Aelion asked what is the staff's recommendation, and Assistant City Manager Evans said our recommendation would be the bench that we originally chose. He understands the Vice Mayor's concern but he thinks we can provide at least some type of safety around that large area so that we don't have trip hazards around it. Commissioner Gatto asked if we already have benches like these in place, Assistant City Manager Evans said we have benches not with quite that severe of an angle but we do have hard edges on a lot of our benches. CCS Director Simpson said that same bench is in place in Bal Harbour and other cities have used that bench for 20 years and there has yet to be an incident of any hazard from the arm. Vice Mayor Aelion said then that we are going on record saying that due to the historical perspective of this use of these benches which haven't had any issues come to surface, and so he would go along with it. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution,as amended with the revised date. Resolution No.2014-2209 was adopted by a voice vote of 4-0-1 (Mayor Edelcup absent) in favor. 2