Reso 2014-2206 - Laserfiche WebLink

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4. COMPENSATION. The Contractor agrees to provide the Services in a total amount not to exceed Twenty -Four Thousand Two i iundred Forty -Six Dollars Fourteen Cents ($24,246.14), with a contingency fee of Five Thousand Seven hundred Fifty -Three Dollars Eighty -Six Cents ($5,753.86) for a total contract amount not to exceed Thirty Thousand Dollars ($30,000.00) for the perlbrmancc of the Services under this Agreement. Contractor agrees that the prices for all charges and tasks under this Agreement, as more particularly described in Attachment 'W', shall remain fixed during the first optional one year renewal term. Prices are subject to revision by Contractor upon the City's exercise of its second optional one year renewal term, and every two years thereafter, in an amount not to exceed 2% (two percent) of the prices for all charges and tasks described in Attachment 'W'. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department Im payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's perlormance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final invoice. In order for both parties herein to close their books and records. the Contractor will clearly state `'final invoice" on the C'ontractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to (lie City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes. licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor Nvith the prior written approval of the City. 11' the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt. obligation, judgment, lien, or any form of indebtedness. The C'ontr'actor further warrants and represents that it has no obligation or indebtedness that would impair its ability to liillill the terms of this Agreement. ('1311-026 I';11ZMA SYS I FNIS rage 2 of'8