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<br />|REQUEST FOR PROPOSAL NO. 19-07-02 10 <br /> <br /> Section 2 <br />Special Terms and Conditions <br /> <br />2.1 PURPOSE <br /> <br />The City of Sunny Isles Beach (the “City”) with its principal address located at 18070 Collins <br />Avenue, Sunny Isles Beach, FL 33160 hereby solicits Request for Proposals from experienced and <br />qualified branding firms (the “Firm”) to plan and execute a re-branding campaign for the City that <br />includes research, branding, design and related services. The focus of this proposal will be on <br />branding the municipal government, and the community it serves based on research and <br />guidelines provided by the City and the awarded firm. The goal of this re-branding campaign is to <br />create a unified and identifiable look that residents can connect with, business want to work with, <br />and employees are proud to represent. This comprehensive branding campaign will provide the <br />City with a modern, elevated and classic brand identity. <br /> <br />2.2 PRE-PROPOSAL CONFERENCE (NON-MANDATORY) <br /> <br />A non-mandatory pre-proposal conference will be held on July 25, 2019 at 2:00 PM at Sunny <br />Isles Beach Government Center, 18070 Collins Avenue Sunny Isles Beach, FL 33160; 1st Floor <br />Conference Room to discuss the special conditions and specifications included within this <br />solicitation. Firms are requested to bring this solicitation document to the conference, as <br />additional copies may not be available. <br /> <br />2.3 TERM <br /> <br />This contract will commence upon receiving written Notice to Proceed (NTP) directing the <br />proposer to proceed with the work and with approval of the contract by the City Commission; <br />and contingent upon the completion and submittal of all required Proposal documents. This <br />contract shall remain in effect for two (2) years; provided that the services rendered by the <br />Proposer during the contract period are satisfactory and that City funding is available as <br />appropriated on an annual basis. <br /> <br />2.4 OPTIONS TO RENEW <br /> <br />Prior to, or upon completion, of that initial term, the City shall have the option to renew this <br />contract for an additional two (2) one-year renewals, for a maximum of four (4) years. <br /> <br />Prior to completion of the initial contract term, the City may consider an adjustment to price <br />based on changes in the following pricing index: Consumer Price Index for Urban Wage <br />Earners and Clerical Workers (CPI-W): Miami – Fort Lauderdale, FL. It is the vendor’s <br />responsibility to request any pricing adjustment under this provision. For any adjustment to <br />commence on the first day of any exercised option period, the vendor’s request for adjustment <br />should be submitted 30 days prior to expiration of the then current contract term. The vendor <br />adjustment request should not be in excess of the relevant pricing index change. If no <br />adjustment request is received from the vendor, the City will assume that the vendor has agreed <br />that the optional term may be exercised without pricing adjustment. Any adjustment request <br />received after the commencement of a new option period may not be considered. The City <br />reserves the right to apply any reduction in pricing for the additional term(s) based on the <br />downward movement of the applicable index. <br /> <br />2.5 METHOD OF AWARD <br /> <br /> See Section 4: Evaluation process.