Reso 2019-2976 - Laserfiche WebLink

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XXII. Price and Product Adjustments The discount proposed for each Product Category shall remain the same throughout the term of the Contract and for all renewals and extensions. The Contractor may submit updated pricing 45 days prior to the contract effective date. The Contractor must maintain prices for Brand Name and Generic Products for the first year of the Contract as proposed in the Products List. All pricing must be verifiable and auditable. After the first anniversary of the Contract award, the Contractor may request the Department to approve updated Product final sell prices that reflects any updates to the S.P. Richards' list, or Product manufactures' prices if S.P. Richards is not available. The originally offered discounts cannot be decreased by the Contractor throughout the life of the Contract. The Contractor may submit updated price lists for approval on the first working day of each quarter for each calendar year. There will be no retroactive price increases allowed. If S.P. Richards', the Product manufacturers, or the Contractor's prices decrease, the Contractor shall submit to the Department a revised Product List on a quarterly basis that reflects the lower prices for Department review and approval. Once approved, the Contractor shall update all systems to provide Customers the lower pricing within five (5) business days or on a date mutuaily agreed to by both Parties, which is sooner. The Contractor may submit additions and deletions to the product catalog on a quarterly basis. XXIII. State of Florida Online Catalog In addition to the Contractor's Punch-out catalog in MFMP, the Contractor shall provide a specific online ordering portal (referred to as the online catalog) to the State of Florida containing only State of Florida items and prices. The Contractor will make available the online catalog that contains only items that are in the scope of the awarded Contract and will provide the same product catalog as used for the Punch-out catalog. For each item, the following information shall be provided at a minimum: item description, UPC, GTIN, if applicable, manufacturer name, manufacturer part number, unit of measure, list price and Contract price. XXIV. Contract Products The Contractor shall only offer Products awarded from this RFP on the Contractor's punch- out and online catalogs for the State of Florida. Non-Contract Products will not be permitted and cannot be purchased under this contract. XXV. Third Party Audits The Contractor shall maintain a Price Accuracy Rate of 98% or greater. The Contractor shall obtain a third-party firm at no additional cost to the State to confirm the price accuracy of the Contractor's Punch-out Catalog. The third party firm (to be approved by the Department) shall perform a quarterly audit with statistically relevant sample of contract items to confirm the accuracy of S.P. Richards Price or MSRP, MSRP % discount, and final sell price. Specifically, the third party firm will verify that the prices displayed on the Contractor's catalog are less than or equal to the approved contract prices. The Department has defined Page 13 of 15 Contract No.44111513-17-01 . • Office Supplies 190