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�7r 0, -_ 1'.- <br />TO: <br />VIA: <br />FROM: <br />DATE: <br />RE: <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947 -0606 City Hall <br />(305) 949 -3113 Fax <br />MEMORANDUM <br />The Honorable Mayor and City Commission <br />Christopher J. Russo, City Manager <br />Susan Simpson, Cultural and Community Services Director <br />4/17/2014 <br />Agreement with Shorty's Bar -B -Q for Catering Services <br />RECOMMENDATION: <br />It is recommended that the City Commission approve the attached resolution to <br />enter into an agreement with Shorty's Bar -B -Q for Catering Services for the City's <br />17th Anniversary Celebration in an amount not to exceed Thirty -Six Thousand <br />Dollars, ($36,000.00). <br />REASONS: <br />The City will host its annual City Anniversary event with barbecue style food for <br />the residents of Sunny Isles Beach on Sunday, June 15, 2014 at Town Center <br />Park. Through the award of RFP No. 12- 03 -02, the City has utilized the services <br />of Shorty's for catering services for 2 years and has been very satisfied with their <br />service. The agreement is all inclusive of food and service in which Shorty's has <br />proven effective management of large crowds while providing delicious food. <br />ADDITIONAL INFORMATION: <br />Based on last year's amount of food served, the quantity for this year has been <br />reduced to 3,000 resulting in a cost savings over last year, however, the City is <br />using social media outlets to promote the event this year and will encourage <br />everyone to get their wristbands early. For this reason, the requested 'not to <br />exceed' amount is slightly higher than the proposal of $28,690.00 to allow for any <br />add -ons that may be necessary at the time of the event. We will only increase <br />the order the week prior to the event if there appears to be a need for it. $1,000 <br />Agenda Item No. I OG <br />Date 4/17/2014 <br />188 <br />