2014-0320 Regular City Commission Meeting

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Summary Minutes:Regular City Commission Meeting March 20,2014 City of Sunny Isles Beach,Florida 7D. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Chapter 62"Purchasing"Section 62-13 "Exemptions from Competitive Bidding" to Clarify that Purchases Made through Intergovernmental Cooperative Purchasing Arrangements or Purchasing Consortiums Organized as a Corporation Not For Profit Whose Members are Governmental Entities are : • •• Permitted Provided that Such Consortiums Provide for a Competitive Process for the Selection of a Vendor; Providing for Severability; Providing for Inclusion in the Code; Providing for Repeal of Conflicting Provisions; and Providing for an Effective Date. Action: [City Clerk's Note: A revised Ordinance and additional information regarding Consortiums were distributed prior to the meeting.] City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported noting that during the Workshop a revision to the Ordinance was made to ensure that any Consortium that we were to consider utilizing had used a competitive bidding process to select a vendor. The ones we are looking at right now, that is a typical component of their process and it will not remove the requirement that our Purchasing Department use due diligence to determine if that is the proper source and the proper method, but it will give us that option. In our prior Code we did not have an exemption from the competitive bidding process to allow us to use a Purchasing Consortium. There are a number of Consortiums and there are things that we are looking at for the future that may be the best option for the City to utilize the purchasing power of other much larger government agencies than ourselves. Public Speakers: None Commissioner Levin said this is the piggyback? City Attorney Ottinot said no,it is different. The City can bid for products or service to a Consortium a non-profit group that provides service and products nationwide,and they have their own bidding process where other cities can buy some of those products. Commissioner Scholl said it is a GPO for municipalities, and City Attorney Ottinot said that is correct. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5- 0 in favor,as amended. Second reading,public hearing will be held on Thursday,April 17, 2014, at 6:30 p.m. Vote: Commissioner Gatto yes Commissioner Levin yes Commissioner Scholl yes Vice Mayor Aelion yes Mayor Edelcup yes 8. PUBLIC HEARINGS (Other than Ordinances for Second Reading) None 7