2014-0401 Special City Commission Meeting

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Summary Minutes:Special City Commission Meeting April I,2014 Sunny Isles Beach,Florida that we are following, is there any kind of Master Study or a Schedule that we are following? City Manager Russo said the Study that was done in 2004 was a competent study, it encompassed everything that needed to be handled and to what degree it needed. He can't say what it was since he left the City. They certainly have a schedule now but it does not include these modifications. Commissioner Scholl said when we hear that the original design missed the ability for the fire truck to make the turn, and the only reason we are building the bridge is for a fire truck to be able to go over it, that makes one wonder if we have the right professionals on the project. City Manager Russo said if you were to take a look at the original design in 2004 that was done by Calvin Giordano, you would come up with the same opinion that it was a competent study and did take everything that was necessary to accomplish what we wanted to accomplish,inclusive of the fire truck. It didn't get executed over the changes over the years. Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the resolution,as amended. Resolution No.2014-2218 was adopted by a voice vote of 5-0 in favor. 3B. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the City Manager to Negotiate and Enter into an Agreement with The Weitz Company for Construction Management Services for Gateway Park, in an Amount Not to Exceed $475,000.00,Provided Said Agreement is Approved as to Form and Legal Sufficiency by the City Attorney; Further Providing the City Manager and City Attorney with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title,and Assistant City Manager Bill Evans reported that back in 2012 there was a RFQ put out and seven (7) firms were qualified under that RFQ. The City decided at that time not to go forward with it because some of the average pricing that we looked at was somewhere between $600,000 to $650,000. We are not looking for somebody to be our mouthpiece out there, we are looking for a firm to be our eyes and ears, to do our documentation, to bring to us any issues that come up, to handle onsite issues, to mitigate anything that comes up and bring it to us. We need help to manage this project. We started out with a figure of about $650,000 with Weitz, and we have whittled it down to $475,000 which brings you to a debt of about 2.4% of the Project Industry Standard. Public Speakers: Patrick Delatour; Vice Mayor Aelion asked how does the Project Management Services enjoin with, this is a public/private partnership, with Joe Milton? City Manager Russo said no, it is a straight contract with the City, similar to the Pier Project. Mayor Edelcup asked what we paid the Consultant on the Pier,and City Manager Russo said around$700,000. City Manager Russo said this is just the Construction Management aspect of it. You are talking about a $17 Million project versus the Pier. This would be a very efficient use of this money for a project that we barely need some initial help for. Vice Mayor Aelion said that both projects have merit in the challenges of their implementation of it in their own right. Commissioner Scholl said he has built buildings bigger than this and he has never paid that kind of money for project management services. He was involved in the Pier Project with 3