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CONTINUING PROFESSIONAL CONSULTING SERVICES (CCNA) NO. 20-07-01 16 City of Approach to Construction Engineering and Inspection Services We further understand that we will serve as the City’s Representative, and our role will involve construction observation of the work performed by various Contractors, assistance to City’s staff with preparation and review of project documentation, and providing professional, technical and administrative staff resources that can be called upon as needed to satisfy the various project requirements as well as assistance with decisions during construction. Specifically, our project work will include but may not be limited to the following categories of services as outlined in the RFQ: • Contract administration, inspection, and materials sampling and testing • Administer, monitor, and inspect Construction Contracts • Post Construction and Other Related services Also, we understand that the Construction management and Administration services will include performing work activities, such as:  Conduct a pre-construction meeting with the Contractor, Consultants and the City. Prepare and distribute meeting minutes.  Assist Contractor with outside agency coordination, including possible relocation of utilities and coordination at the end of the project for permanent power and meter setting.  Provide a Field Representative as necessary to perform site observations of Contractor’s work per construction contract drawings during the construction period. Prepare and provide Field Reports for each visit to the project site.  Conduct weekly construction meetings between Contractor, Consultants and the City during the construction period. Prepare and distribute meeting minutes.  Review Contractor’s project construction schedule and request/review schedule updates as necessary.  Review and approval of submittals and shop drawings.  se to  Review and respond to Contractor’s Requests for Information.  Process and distribute all Materials Test data.  Review, recommend and prepare minor field change directives, construction change directives and proposed Change Orders as requested by the City or the Contractor.  Contractor’s pay applications for correct quantities and completeness per the City’s requirements. Provide written payment recommendations for the Contractor’s monthly pay applications and the final pay application.  Review and approve Contractor’s as-built drawings and record drawings for conformance with the contract documents and design intents.  Perform a Substantial Completion walkthrough with the Contractor, Consultants and the City. Prepare and distribute substantial completion statement and associated punch list.  Perform a Final Completion walkthrough with the Contractor, Consultants and the City. Prepare and distribute a completion statement.  Assist in project closeout, including review for conformance with contract requirements (review of Operations & Maintenance Manual, spare parts, training and others per the Construction Contract General Conditions.  Assist the Contractor with all applicable permits close out.  Formally advise the City of circumstances that may compromise the Project’s schedule and budget. CONSTRUCTION SERVICES It is our understanding that the selected consultant is to provide full construction management/inspection services during the construction phase of the project. If these services are requested, a Project Manager with administrative and field inspection staff will be dedicated to the City. Key Members of the engineering experts team would provide technical support on an as-needed basis. Typical services that would be provided include: 1) Conducting pre-construction conferences 2) Review and approve shop drawings 3) Address contractor generated RFI’s