Biscayne Engineering Company, Inc.

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CITY OF SUNNY ISLES BEACH CONTINUING PROFESSIONAL CONSULTING SERVICES (CCNA) RFQ No. 20-07-01 Schedule, Budget and QA/QC Process Biscayne Engineering Company, Inc. (BE) is committed to providing the highest value to the City of Sunny Isles Beach. We always look for solutions that extend budget dollars. We will work together with the City to reduce overall cost of each project and seek out innovative and cost-effective solutions for all Projects. We strive to develop a budget that is as cost conscious as possible. We do not do this by cutting corners (and we must ensure success of both the City and BE): we do this by taking time to develop what we believe is an intelligent approach to completing the work. This may involve spending a little time at the outset to develop a comprehensive work plan with our crews, to eliminate unnecessary return trips. It may also involve some extra training on specialized software in the office to ensure our whole team works like a well-oiled machine. BE establishes daily goals. These results are reviewed each day with the Project Manager, CAD Manager and Field Crew Supervisor for every job. The status of project budgets is updated daily and reviewed by Mr. Bartholomew each morning. As work progresses, weekly cost and schedule updates are given to him to avoid overruns. Project schedules are developed, tracked, and shared using scheduling software. Weekly staff meetings are held to review the progress of every job undertaken, so that resources are allocated to improve efficiency, reduce costs, and/or get back on schedule when weather or site conditions negatively affect a particular project task. Open communication is encouraged so that all options are considered for project improvement and for maintaining employee morale; making sure that anyone with a creative or innovative suggestion is heard. “Good enough” should never be the standard!. QA/QC applied to both ourselves and our team members is part of the fabric of Biscayne. A well-designed QA Plan puts in place a structure that establishes desired goals, and a good QC Plan will confirm that our deliverables (and the deliverables of our Team members) have met these goals. While no two projects are exactly alike, we have outlined key components of our QA/QC program: Examples of QA Steps: a) Develop Project Plan b) Develop In-house schedule c) Develop Safety Plan d) Regular training in Equipment/Software e) established Company standards in redundancy, accuracy f) Equipment Calibration g) Weekly Staff Meetings h) Professionals Manage all phases of work Examples of QC Steps: a) Redline Field Notes b) Utilize Standards of Practice, Biscayne’s c) Document Backsight checks d) Enforce City Standards e) Redline Drawings f) Prepare Title Search Review Report g) Check R/W Maps vs. Plans h) Independently Plot Legal Descriptions i) Independently check R/W Area Calculations BE will ensure that our resources are managed and used efficiently. Mr. Bartholomew maintains the same high expectations of our in-house staff, particularly with respect to quality and schedule. Goals will be established, and milestones will be set prior to commencing work. Prior to making a submittal to the City, Biscayne Engineering Company, Inc. will perform an independent peer review to ensure the highest quality. QA/QC is part of the structure of BE. A well-executed plan maximizes quality, shortens schedules and lowers costs. Biscayne’s formidable Team will address the City’s needs (in terms of both quantity and quality). The City of Sunny Isles Beach will work with BE, and BE will manage its team. 29