Cummins Cederberg Coastal & Marine Engineering

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Project Approach and Understanding Page 9 Continuing Professional Consulting Services (CCNA) City of Sunny Isles Beach RFQ No. 20-07-01 Identify scope and budget Identify team members Proposal and project kickoff Project management Communication and reporting Project Approach and Understanding General Approach to Continuing Service Contracts The City of Sunny Isles Beach is a premier oceanfront destination. Our project approach utilizes a dynamic team of technical staff including coastal engineers, marine structural engineers, marine scientists, surveyors, geologists, and regulatory experts to meet the City’s needs. Our team is prepared to assist the City in delivering a project that complies with all technical standards, while maintaining regulatory agency requirements. The Cummins Cederberg team will be an extension of the City’s staff and is committed to assisting in all aspects of project management from initial kickoff meetings to project closeout. Our team management process on continuing service-based contracts integrates all activities associated with each project utilizing the following detailed 5-step approach: Step 1: Identify scope and budget. Early communication with the City to gain a full understanding of needs and detailed scope of the project. We will work with the City to develop the scope, qualifications, staffing, and budget estimate for each required task. Developing a full understanding of the needs of the project early on will help to avoid change orders as the project progresses from planning and permitting through design and construction. Existing available data will be identified for potential cost savings and to expedite project completion. Step 2: Identify team members. Upon approval of the project scope by the City, we will immediately coordinate with the team (e.g., coastal engineering, marine structural engineering, marine environmental services, geotechnical, surveying) to engage the necessary team members to fulfill the requirements of each task. Our goals during this step are to identify the best-suited personnel to address the task at hand, as well as to provide a highly responsive team that can conduct the requested work within the City’s desired timeframe and budget. Step 3: Task proposal and project kickoff. Upon authorization to proceed, we will schedule a project kickoff meeting and immediately notify the team to discuss the project assignment and to develop and issue scopes of work for each subconsultant, responsibilities, project objectives, schedules, and expected deliverables. Effective channels of communication will be established, including points of contact and procedures for feedback. Step 4: Project management. Coordination with the team to monitor progress of the individual tasks and communicate regularly with City staff to ensure our team is meeting or exceeding the level of quality and responsiveness. Frequent coordination with the City to confirm our team is compliant with City procedures and providing thorough project records. Step 5: Communication and reporting. As part of overall project management, our team will obtain regular progress updates from our subconsultants and provide progress reports to the City as needed or as determined during project kickoff. We pride ourselves in prompt response times, whether by phone or email, for any inquiries that may arise.