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Continuing Professional Consulting Services (CCNA) Request for Qualifications No. 20-07-01 Section D – Page | 3 are permissible. Some of this information can either be mapped in AutoCAD or Geographic Information System (GIS) methods, both of which we have expertise in. T ASK 4 – T RAFFIC D ATA C OLLECTION (IF REQUIRED): RJ Behar has in-house technological capabilities for collecting all the necessary traffic data. We have our own traffic counters that can produce volume, speed, and vehicle classification studies. We also own intersection turning movement collection devices and staff trained in its use. All the necessary traffic data will be collected by RJ Behar’s Staff, which will make it a more efficient and economical project component. PROJECT COORDINATION & COMMUNICATION Coordination of a multi-member team requires regular attention. All matters related to the project will be coordinated with the City’s Project Manager. We will try to minimize the City’s day-to-day involvement by keeping the City’s Project Manager informed electronically (e-mail). Ms. Riveros will serve as our focal point of coordination and for providing timely responses and prompt follow up. She will be the link with the project team.  B ETWEEN RJ B EHAR AND THE C ITY OF S UNNY I SLES B EACH: As previously discussed, we will always keep the City’s Project Manager well-informed of all issues and/or concerns. Recognizing that City’s Project Manager may be managing numerous projects at any given time; therefore, we will try to accommodate his/her day-to-day involvement by 1) obtaining needed information ourselves, 2) maximizing electronic information transfer (e-mail), 3) conference calls, and/or 4) prompt meeting minutes. We will schedule progress meetings as often as the City’s Project Manager desires. A progress report will be provided on a monthly basis including required action items and who is to follow up. The City’s Project Manager is the voice for the City and, therefore, we will coordinate with him/her prior to meeting with other entities.  B ETWEEN RJ B EHAR AND U TILITY C OMPANIES/PERMITTING A GENCIES: RJ Behar will develop a distribution list for each utility company and permitting agency. Meeting with the permitting agencies will be held as soon as the concept is developed. Utility contacts will be made as soon as topographic features and right-of-way lines are plotted. Ongoing coordination will be maintained with all of the agencies. It is important to note that we propose to have a kick- off meeting at the beginning of the task with the City’s Project Manager and our key staff. This meeting will ensure that the project gets started on the “right foot.” The scope, work plan, schedules, and understanding of the task should be discussed and any major issues identified up-front.  B ETWEEN RJ B EHAR AND P RIVATE S TAKEHOLDERS: RJ Behar will, through the City, coordinate with the private stakeholders involved. We will organize public meetings, one-on-one meetings, conference calls and prepare presentations. We will make ourselves available to provide the services that the City needs. On all public meetings we will keep minutes or recordings as needed for documentation.  C OMMUNICATION: RJ Behar recognizes the importance of communicating during the course of the project. As such, regular in-house meetings will be held to ensure coordination and quality control. We will provide the City with minutes of meetings within one week after the meeting is held, which will include minutes of meetings with all entities involved.  C OMMUNICATION W ITH O THER C ITY C ONSULTANTS: RJ Behar will also coordinate with the other City Consultants as needed, which may include surveyors and geotechnical engineers. PROJECT SCHEDULING METHODS The Project Manager is the key to a successful project schedule; he/she is the “CEO” for the technical elements related to the project. RJ Behar is completely familiar with the logic involved in scheduling projects. We utilize Microsoft Projects, Primavera, and spreadsheets software for scheduling and managing our projects. Our management methodology is best summarized as follows:  Staffing Plan: Please refer to our team organization chart.  Weekly In-House M eetings: We hold weekly in-house staff meetings with detailed action items to track schedules, budgets, and design activities.