Reso 2020-3100 - Laserfiche WebLink

Home Browse Search

ARTICLE X REPAYMENT OF FUNDS A. All returns or repayments of Funds due to the County under this Agreement are due no later than thirty (30) days from the date of written notification by the County that such Funds are due, and shall be made payable to the order of "Miami -Dade County" and be mailed directly to the Contract Manager (as stipulated in Article V. B. The Municipality agrees that the County may withhold Funds otherwise payable to the Municipality upon a determination by the County or the Federal Awarding Agency that Funds exceeding eligible expenditures have been disbursed to the Municipality pursuant to this Agreement. C. The Municipality understands and agrees that the County may withhold or offset Funds otherwise payable to the Municipality until the return or repayment of any Funds due to the County under this Agreement is satisfied. ARTICLE XI RECORDS A. The Federal Awarding Agency, Inspectors General, the Comptroller General of the United States, and the County, or any of the County authorized representatives, (e.g. the Inspector General of the County, the Commission Auditor, Audit and Management Services Department), shall enjoy the right of access to any documents, financial statements, papers, or other records of the Municipality which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Municipality's personnel forthe purpose of interview and discussion related to such documents. B. As required by the County's record retention requirements (Chapter 119, Florida Statutes) and by the Treasury OIG Memoranda (Exhibits 3 and 3-1), the Municipality shall retain sufficient records to show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from Funds under this Agreement, for a period of five (5) years from the date of submission of the final expenditure report. C. The Municipality shall retain financial records, supporting documents, statistical records, and all other records including electronic storage media pertinent to its use of Funds for a period of five (5) years after the last disbursement of Funds by the County. If any litigation or audit is initiated, or claim made, before the expiration of the five-year period, the records shall be retained until the litigation, audit, or claim has been resolved. D. As required by 2 C.F.R. §200.303, the Municipality shall take reasonable measures to safeguard protected personal identifiable information and other information the Federal Awarding Agency or the County designates as sensitive or the Municipality considers sensitive consistent with applicable Federal, State, Local, and Tribal laws regarding privacy and obligations of confidentiality. Page 10 of 17