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City of Sunny Isles Beach <br />n 18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />?y'�Ay).�"'-�,OP♦¢ (305) 947-0606 City Hall <br />F L° Ago S (305) 949-3113 Fax <br />O� 5UK <br />MEMORANDUM <br />TO: The Honorable Mayor and City Commission <br />VIA: Christopher J. Russo, City Manager <br />FROM: Sylvia Flores, Director of Cultural & Community <br />Services <br />DATE: 12/17/2020 <br />RE: Ratify Expenditures with Christmas Designers.com for <br />Holiday Decorations <br />RECOMMENDATION: <br />This item is presented for your consideration <br />REASONS: <br />The City was looking for holiday -inspired decorations for both to <br />purchase, as well as to rent, for the season. <br />The items we desired to purchase, and that we found most in line with <br />our vision for the holiday season, were through Christmas Designers, <br />as a sole source. These included a 16-foot walk-through lit ornament, <br />as well as a 9-foot lit photo frame. <br />In addition, the City was looking for decorating services for multiple <br />facilities throughout the City. We reached out to multiple companies, <br />and found Christmas Designers to be the most responsive, <br />competitive and able to meet the required timeline for completion prior <br />to the Thanksgiving holiday. <br />ADDITIONAL INFORMATION: <br />The total amount expended on purchased items through Christmas <br />Designers.com was $14,897. The total amount expended on leasing <br />holiday decorations for the season through Christmas Designers was <br />$40,000 (including a contingency amount of $1,896). Therefore, the <br />grand total expenditure is $54,897.00 for this holiday season. We will <br />be issuing a Request for Proposal in early 2021 for the next holiday <br />season. <br />FUNDING SOURCE: <br />Funding is budgeted for and available in 001-6-5720-452000-XXXXX. <br />ATTACHMENTS: <br />Description <br />Resolution <br />Item Number: 10.D. <br />