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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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• WEX is building a WEX Chip Issuance Roadmap to provide a seamless transition to WEX <br />chip cards for our fleet customers. <br />• WEX also is working directly with our WEX-accepting merchants, their payment <br />processors and their POS/pin pad vendors to build and to ensure compliance of the WEX <br />chip. <br />15.7 Contractor or system must provide a way for Purchasing Entities to report fraudulent activity, <br />lost, or stolen cards. Purchasing Entities also know it is important to be able to verify credentials <br />of someone reporting such activity. <br />If a WEX card is lost or stolen, it should be reported immediately to our Customer Service <br />Department by calling the toll -free number. The Customer Service Department is available 24 <br />hours a day, 365 days a year. The fleet can also notify WEX of the loss, theft, or unauthorized use <br />of any card or account through WEXOnline°. Subject to any limitations imposed by applicable law, <br />the fleet will be liable to WEX for all unauthorized use of a card until you notify us of such use. <br />WEX will process requests for replacement cards for lost, damaged, or stolen cards within one <br />business day. If notification is received by 3:30 p.m. Eastern Time, you can have cards sent that <br />day. You can use your own shipping account number or be charged a fee to cover the shipping <br />costs. <br />Once a card has been reported as lost or stolen, it is immediately invalidated in the WEX system. <br />After cancellation, all electronic authorizations associated with the card are declined at the time <br />a purchase is attempted. Once WEX receives proper notification, the fleet will be relieved from <br />liability for any subsequent charges to the card. <br />WEX actively works with authorities at both local and federal levels to help authorities identify <br />and apprehend individuals associated with White Plastic and/or Skimming. This level of <br />engagement sometimes involves undercover surveillance which could be jeopardized by an <br />unknowing individual pursuing an investigation on his or her own. <br />WEX may assume liability (financial loss) for white plastic cases. WEX may also require the <br />impacted fleet to submit a dispute form or an Unauthorized Use Affidavit. This notarized <br />document may be requested should the matter be prosecuted and it enables WEX to submit <br />information in a court proceeding as evidence. Without the formal notarization, the claims we <br />are prosecuting on your behalf may be disallowed. <br />It is important to remember that diligence and responsiveness are also important for fraud <br />mitigation: <br />• Timely review of transaction data and reports is critical to fast identification of suspicious <br />activity. <br />• Expeditious reporting (including submission of the Unauthorized Use Affidavit, if <br />requested) of any suspicious transactions. <br />• Drivers should be encouraged to report to Customer Service anything unusual at stations, <br />such as a pump that may have been tampered with/opened or a card reader that appears <br />abnormal. <br />MASTER AGREEMENT No. 00819 — FLEET CARD SERVICES PAGE 134 OF 138 <br />
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