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Reso 2021-3185
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Reso 2021-3185
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Last modified
7/28/2021 3:03:08 PM
Creation date
4/28/2021 10:18:49 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2021-3185
Date (mm/dd/yyyy)
04/15/2021
Description
P.O. for unleaded fuel using fuel card program. State of Florida contract with WEX Bank.
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WEX PRIVATE SITE ENROLLMENT PACKET <br />Secure, live authorizations and integrated reporting for onsite bulk fueling transactions. <br />Choose Between Two Program Options: <br />1. Private Site Program: Allows Purchasing Entity to use the WEX Fleet Card to activate pumps at <br />Purchasing Entity's onsite bulk fuel tanks allowing for increased security and asset -level fuel usage <br />reporting on Purchasing Entity's bulk fuel. WEX captures Driver ID and odometer information, <br />authorizes the card swipe, and provides integrated reporting of the Private Site transactions with <br />Purchasing Entity's retail transactions while excluding onsite fuel transactions from Purchasing <br />Entity's invoice. <br />2. Private Site Rebilling Program: Combines the same features and functionality of the private site <br />program with the ability to allow other WEX Universal fleets to fuel at Purchasing Entity's onsite bulk <br />tank.* Purchasing Entity will receive a private site report that details all of Purchasing Entity <br />transactions —both non -financial and rebilled. WEX will handle the reconciliation and settlement on <br />Purchasing Entity behalf. WEX will bill the visiting fleet. Funds from the visiting fleet transactions will <br />be automatically deposited in Purchasing Entity's bank account via ACH 30 days after the transaction <br />posts in the WEX system. <br />How It Works: <br />• Fleet must have or install certified card readers (see certified equipment vendor list) <br />• Drivers, who fuel at the site, are prompted for Driver ID and Odometer reading <br />• Card reader provides fuel type, gallons, PPG, and total sale <br />• WEX integrates the information into Purchasing Entity's fleet's reports <br />• Depending on Purchasing Entity's set-up, certain fees may apply <br />The Benefits: <br />• Consolidates tracking of Purchasing Entity's onsite and retail fuel transactions into one <br />comprehensive report. <br />• Minimizes time, effort, and cost of administering fuel usage. <br />• Purchase controls available through the Purchasing Entity's WEX card monitor private site <br />transactions for card abuse and misuse. <br />Easy Processing: <br />• Driver swipes their WEX fuel card at the onsite card reader. <br />• Card reader prompts driver for Driver ID and odometer reading on vehicle. <br />• Card reader dials out via network to WEX for authorization. <br />• WEX authorizes sale and pump activates. <br />• Driver fuels vehicle. <br />• Card reader sends final sale to WEX via network. <br />• WEX processes this information and posts the information in Purchasing Entity's fleet <br />reporting. <br />*Rebilling functionality is only available for certain types of programs. Please contact the <br />Purchasing Entity's WEX Sales Representative for more information. <br />MASTER AGREEMENT No. 00819 - FLEET CARD SERVICES PAGE 56 OF 138 <br />
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