Reso 2021-3231 - Laserfiche WebLink

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• Review of continuous improvement ideas that may help lower total costs and/or improve business efficiencies. XX. Punch -out Catalog and Electronic Invoicing The Contractor shall supply a punch -out catalog. The punch -out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to products awarded under the Contract. The punch -out catalog also allows for direct communication between the MyFloridaMarketPlace eProcurement System (MFMP) and a supplier's ERP system, which can reflect real-time product inventory/availability information. Through utilization of the punch -out catalog model, a Florida buyer will "punch out" to a Contractor's website. Using the search tools on the Contractor's Florida punch -out catalog site, the user selects the desired products and services. When complete, the user exits the Contractor's punch -out catalog site and the shopping cart (full of products and services) is "brought back" to MFMP. No orders are sent to a Contractor when the user exits the Contractor's punch -out catalog site. Instead, the chosen products and services are "brought back" to MFMP as Contract line items. The user can then proceed through the normal workflow steps, which may include adding/editing the items to a requisition or a purchase order. An order is not submitted to a Contractor until the buyer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractor. All Contractors who implement Punch -out catalog solutions will be subject to MFMPs Punch - out Audit functionality. MFMP has added functionality that will compare the price retrieved from a Contractor's Punch -out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalog, the item and item price will be automatically compared to the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch -out catalog to the contract price sheet: Supplier Tax ID, Contract #, Supplier Part #, Supplier Aux # (if available), and Unit of Measure (UOM). When an item is evaluated, the following rules are applied: Punch -out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices shall be submitted to the Page 11 of 15 Contract No. 44111513-17-01 Office Supplies