Reso 2021-3231 - Laserfiche WebLink

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statistically relevant as a sample in which the confidence level is 95% with a 5% confidence interval. For example, statistically relevant sample for a catalog of 15,000 items would result in a sample size of 375. An example is provided at the following website: http://www.calculator.net/sample-size-calculator.html The third party firm shall submit a quarterly report to the Department confirming the Contractor's Price Accuracy Rate within 15 days after the close of each quarter. The Price Accuracy Rate shall be calculated using the following formula: Price Accuracy Rate = the number of audited items each quarter where the net price is less than or equal to the contract price divided by the number of audited items. Example: Population size (# of items in the catalog) = 15,000 Sample size (from Calculator): 375 Number of catalog prices less than or equal to the approved contract prices = 370 Accuracy Rate = (370/375) = 98.6% At a minimum, the quarterly report will identify items not in compliance with the contract terms, provide the date of the audit, and screenshots of the items on the Contractor's website that were not in compliance with the contract terms. If the Department deems it is in the best interest of the state, the Department reserves the right to increase the frequency of the Third Party Audit. XXVI. Purchasing Card Program The State of Florida has implemented a purchasing card program, using the Visa platform. Respondents may receive payments via the state's Purchasing Card in the same manner as any other Visa purchases. Purchasing Card/Visa acceptance for purchase is a mandatory requirement for this Contract but is not the exclusive method of payment. If the state changes its Purchasing Card platform during the term of Contract resulting from the RFP, the Contractor shall make any necessary changes to accommodate the state's new Purchasing Card platform within 30 days of notification of such change. XXVII. Promotions The Contractor may conduct promotions involving price reductions. Promotions offered shall only be for contract items. XXVIII. Recall(s) In the event there is a recall of any of the Commodities, any of its components or any parts of Commodity, the Contractor shall provide reasonable assistance to the Department in developing a recall strategy and shall cooperate with the Department and the Customer in monitoring the recall operation and in preparing such reports as may be required. Each Contractor shall, at the request of the Department or any Customer give the Department and Page 14 of 15 Contract No. 44111513-17-01 Office Supplies