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ASHBRITT, INC. RESPONSE TO THE CITY OF SUNNY ISLES BEACH, FL INVITATION TO BID NO. 14 -06-02 EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS AshBritt clearly understands the complex perception that limits the participation of small, minority and disadvantaged business enterprises on projects. We typically look over these perceptions, simply because the employment of these companies historically benefits all stakeholders after a disaster event: the local community, the firm itself, us as a prime contractor, and the client. Owing to our long history, we have the experience in managing sensitive relationships in complex projects such as disaster recovery, including partnering, teaming, and joint ventures with both small and large firms. We pride ourselves on understanding our role as a professional stakeholder within these relationships and we stay committed to local team building and developing quality relationships. AshBritt makes ongoing efforts to create new subcontractor relationships. We welcome any referrals by local representatives to meet and to confer with local subcontractors. It behooves all parties involved to establish relationships and commitments prior to any storm event. AshBritt believes that the best solution is pre - disaster planning for identification and eventual inclusion of local businesses in the post -event recovery projects. The pre - event planning and relationship building takes place on an annual basis and subcontractor lists or relationships are consistently updated. Commitment Our industry, on the whole, relies heavily on subcontractor resources, both firms and personnel. AshBritt has worked with thousands of subcontractors and individuals over our history. We maintain records and databases of all past subcontractors and employees, and we always encourage new interested firms and qualified individuals to register and submit resumes through our web portal. Additionally, we maintain a core group of standby subcontractors who are exclusively available for deployment on AshBritt projects. We also engage local firms and local minority, women and disadvantaged enterprises and individuals in recovery efforts whenever possible. Local contractors and individuals are extremely beneficial, as they are quick to mobilize, highly motivated to assist their own community, and knowledgeable of local customs, politics, demographics, geography and area suppliers. AshBritt is committed to giving South Florida based firms and individuals the first opportunity for work when such work is available. We have accumulated our robust pool of qualified staff reservists across the country by following such a practice. Simply, all available local resources are indispensable to the rapid, efficient and successful completion of any recovery project. Prior to being added to the disaster recovery team a potential local subcontractor shall be screened using some/all of the following criteria: • Initial structured telephone interview. • Review of equipment, work history, and capability. • Review Dunn and Bradstreet Reports. • Inspect on -site equipment and facilities. • Obtain approval by the City of Sunny Isles Beach of all screened subcontractors. • Acquire insurance certificate listing AshBritt and the City as additional insured. • Execute a comprehensive Subcontractor Agreement, 13 Review of resumes for past qualifications and experience (any special certificates) Relying on subcontractor resources makes it critical to establish stringent standards and guidelines to protect our own and the City's interest. AshBritt's Subcontracting Plan sets performance criteria for all prospective subcontractors. It also works to develop a professional and capable workforce and to promote work force diversity and inclusion of small and disadvantaged firms. Most importantly, it ensures real participation of qualified disaster - affected local firms. All potential subcontractors, to perform under an AshBritt contract, must be pre - approved from our resource database, have a favorable evaluation from either a prior AshBritt project or at least three non- AshBritt projects, or the favorable endorsement of the client. Additionally, all equipment to be deployed is thoroughly inspected and certified as operationally safe. Workforce safety training is administered when necessary, and a compliance agreement of all safety policies as mandated by all governing authorities must be acknowledged. Subcontractors must execute a Subcontractor Agreement, which E3 AshBritt 0 f^�""^'^ °' Pare 175 General Operations Plan