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CITY OF <br />SUNNY ISLES BEACH <br />Appropriate Planning and Utilization of Staff <br />We understand the significance and necessity of proper <br />planning as it relates to performance of a successful and <br />timely audit. An important aspect of proper planning is our <br />Engagement Partner's advance coordination and specific <br />instruction with the Finance Department, allowing an <br />efficient utilization of staff regarding both preparation of <br />supporting schedules and reconciliations, in addition to <br />essential document/record gathering. <br />·Engagement Timeline <br />CFLG has a clear understanding of the reporting <br />requirements outlined in the request for proposal. In this <br />regard, CFLG has developed a schedule that takes into <br />consideration the City's reporting requirements and <br />deadlines. <br />In order to achieve these goals, we start early in the <br />engagement and complete as much of the planning and <br />internal control testing as possible. This allows us to focus <br />on the financial transactions after the City has closed its <br />books. We integrate all of our procedures in order to ensure <br />that we can deliver our reports in suff icient enough time to <br />meet City deadlines. Our Partner's are involved throughout <br />the entire process to ensure that any matters that arise are <br />dealt with quickly. This is an essential process followed by <br />CFLG to prevent surprises that could stall the engagement. <br />CFLG is also committed to providing staff that are <br />knowledgeable in governmental and governmental pension <br />plan activities. This significantly reduces the time spent by <br />your staff explaining the basic elements of how governmental <br />agencies work and operate. This is considered a key factor <br />in our success in assisting our clients in meeting deadlines <br />established by the State, County, or City Commisson. <br />We have had great success in following this approach with <br />['1111 ll(t] <br />CABALLERO FIE RMAN <br />LLERENA + GARCIA LLP <br />accountants I advisors <br />other governmental agencies and we are confident that our <br />prior experience in its application will lead to a successful <br />delivery of the audit. A large part of this success will be tied <br />to City's ability to deliver the requested information timely. <br />We understand that as in all large agencies, City staff is busy <br />dealing with day to day operations. We will make sure to <br />provide requests for information with sufficient enough lead <br />time to not be disruptive to City staff. We will work with <br />City staff to encourage open communication in order to <br />mitigate delays and/or misunderstandings. We do not <br />anticipate that anything more than what has been presented <br />in the Request for Proposal will be required of City however <br />if there is such a need, we will communicate that in writing <br />to City management. <br />We have the ability to begin work with minimal notice <br />due to our resources, organization, planning, and extensive <br />experience performing audits of multiplicities of similar <br />size and scope. <br />I I <br />Proposal for Professional Independent Auditing <br />Caballero Fierman Llerena & Garcia, LLP <br />page 26