RFQ 21-10-01 Needs Assessment Feasibility Study

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City of Sunny Isles Beach |Request for Qualifications No. 21-10-01 13 A negotiated lump sum fee based on the rates set forth plus approved Reimbursable Expenses. Approved Reimbursable Expenses shall be paid to the Firm at exact cost, and upon proof of payment by Firm. Anticipated Reimbursable Expenses shall be included with the Firm’s original fee proposal. Firm agrees to keep, furnish, and support statements with copies of invoices, statements of times expended, and other supporting documentation as the City may require. Statements for fees based on Hourly Rates will be rendered monthly as the work progresses or as otherwise agreed upon. Reimbursable expenses will be invoiced monthly at cost, as the work progresses, or as otherwise agreed upon. Such documentation and records will be available at all reasonable times for examination and audit by the City. Incomplete or incorrect entries in such books and records shall be immediately corrected or completed upon being called to the attention of the Firm. Said books and records for each project shall be kept for a period of five years after the completion of all work to be performed on such project, pursuant to the agreement. 2.12 USE OF SUB-CONSULTANT(S) If one or more sub-consultant is to be used, the sub-consultant must be clearly identified and noted in the submittal when it is submitted. The City must approve any changes in the use of sub- consultant(s) in advance and in writing. No such approval will be construed as making the City a party to such subcontract, or subjecting the City to liability of any kind to any sub-consultant. No subcontractor will under any circumstances relieve the Respondent of its liability and obligation under any resulting contract. Subcontractor is subject to the same contractual conditions as is the Respondent. The successful firm shall be responsible for all payments to any sub-consultants and shall maintain responsibility for all work related to the Project. 2.13 NON-EXCLUSIVE CONTRACT Firm agrees and understands that the Agreement shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another supplier at the City’s sole option. 2.14 EXCEPTIONS TO RFQ Firms must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what alternative is being offered. The City, after completing evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected, the City may require the consultant to furnish the services or goods originally described, or negotiate an alternative acceptable to the City. 2.15 CLARIFICATIONS / DISCUSSIONS The City may request additional information or clarification from any of the respondents after review of the proposals received for the sole purpose of elimination minor irregularities, informalities, or apparent clerical mistakes in the proposal. Clarification does not give respondent an opportunity to revise or modify its proposal, except to the extent that correction of apparent