Reso 2022-3340 - Laserfiche WebLink

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Methodology including Technical Approach and Understanding of the Scope of Services (20 points) Proposer shall provide a narrative, which addresses the Scope of Work and shows Proposer's understanding of City of Parkland's needs and requirements. Proposer should: All references stated shall be for the same or similar scope as the one described in this Bid. References Provide specific references for at least five customers (preferably public entities), including customers served by the firm's nearest office to the City. They should be of similar size, complexity and magnitude to the City. Please do not include the City of Parkland or City of Parkland employees as references. Additional references may be provided by attachment. Description Response:* Describe the approach to completing the tasks specified in the We would start with communication with the city and understanding needs that might Scope of Services. no necessarily have been listed on the RFP. such as additional services or extra Organization cleanliness needed. each site is unique and outdoor location can be very different. City Of Pembroke Pines We would present a menu and incorporate city feedback as well as educate city City of Tamarac staff on alternates ways of communication which may help handle service complaints Address from residents. Include an implementation schedule with a final report delivery date Timeline, would be to install the day after the current vending machines are and note key project milestones and timelines for deliverables. removed. unless the city would like more time to do in depth cleaning of surfaces. Identify any assumptions used in developing the schedule. total number of machines is about 20, these could be installed in a single day if Tom Joyce need be. Include a statement indicating ability to begin work with minimum We currently have enough equipment to fulfill the city needs. We could begin notice. Proposer may also propose procedural or technical installing the vending machines within two business dais of award. given that the enhancements/innovations to the Scope of Services, which do not city currently has vending services, we would coordinate with city staff to minimize materially deviate from the objectives or required content of the downtime. Scope of services. bbeard@westonfl.org Provide a detailed work plan is to be presented which lists all 1. Contact city staff after award for Introductory meeting and discussion of tasks determined to be necessary to accomplish the work detailed timeline. in the scope of services. The work plan shall define resources 1.1. Request onsite visit with location staff to confirm current or proposed needed for each task. In addition, the work plan shall include a locations. timeline schedule depicting the sequence and duration of tasks 2. Choose appropriate equipment from current on hand inventory. Most large showing how the work will be organized and executed. Vendor contract would require us to source equipment but due to other circumstances we may propose tasks and deliverables outside of those listed if they have plenty of equipment on hand. believe they are necessary to support the City's objectives. In the 3. Confirm removal and installation schedule with city staff. scoring for this section, proposers shall be evaluated on the 4. Prepare machines accordingly (labels, software, tie downs, change, etc.), plan clarity, thoroughness, and content of their responses to the above menus. items. 5. Install machines, test cashless connections, address any issues that arise. 6. Monitor daily sales to ensure proper servicing until a proper service schedule can be attained. 7. Discuss with city staff possible seasons and increase service schedules depending on city events. 8. Ensure city knows proper way to ensure communications for any out of the ordinary issues. Additional Information: Provide any additional plans and/or relevant Our plan is to automate as much as possible. currently the vending machines information about Proposer's approach to providing the required communicate with us to help us determined when a specific machine needs service. services. however, we have gone a step further and added online communication so if a resident happens to have a machine malfunction, the resident may communicate with us directly and this helps us identify and correct the problem faster. it also increases customer satisfaction as well as retention eventually increasing sales and revenue to the city. you may try our platform at www.VendingRefunds.com All references stated shall be for the same or similar scope as the one described in this Bid. References Provide specific references for at least five customers (preferably public entities), including customers served by the firm's nearest office to the City. They should be of similar size, complexity and magnitude to the City. Please do not include the City of Parkland or City of Parkland employees as references. Additional references may be provided by attachment. Description Reference #1 * Reference #2,* Reference #3 " Reference #4 * Reference #5 Organization City of Weston City Of Pembroke Pines City of Doral City of Tamarac Town of Davie Address 20200 Saddle Club Road, Weston, FL. 33332 601 City Center Way, Pembroke Pines, FL. 33025 8401 NW 53rd terrace, Doral, FL. 33166 8601 W. Commercial Blvd., Tamarac, FL. 33351 6591 Orange Drive, Davie, FL. 33314 Contact Bryan Beard Tom Joyce Mauricio Narvaez Dania Maldonado Brian O'connor Telephone Number 954-389-4321 954-392-2127 305-593-6600 954-597-3633 954-797-1016 Email Address bbeard@westonfl.org tjoyce@ppines.com mauricio.narvaez@cityofd oral.com dania.maldonado@tamar ac.org brian_oconnor@davie- fl.gov Services Provided Vending Machine Services Vending Machine Services Vending Machine Services Vending Machine Services Vending Machine Services Years of Service 4 2 6 3.5 5 Documents It is your responsibility to make sure the uploaded file(s) is/are not defective or corrupted and are able to be opened and viewed. Bid Number: RFP 2021-03 Vendor Name: Bettoli Trading C 598