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1 Project Approach Project Understanding, Proposed Approach, and Methodology Landscape Architectural services are quite unique in that each project lends itself to site specific conditions and approaches. For example, a service request from the City for a one time, one purpose design concept, varies greatly from a request to develop and design a roadway enhancement with construction documents and site observation services, to a design for a custom bus shelter, to a request to bid out and administer the contracts for a complete park redevelopment. However, the following general procedural steps and practices shall apply: Scoping Meeting: Prior to starting a specific project with the City, CGA's Project Manager will meet with the City to determine the specific requirements of the project, timeline, staffing needs, coordinating partners, chain of contact, deliverables, project budget and what supporting elements, if any, the City may be providing. The Project Manager will then prepare an understanding of scope, preliminary project timeline and budget to be confirmed by the City staff. Any adjustments due to circumstances such as changing conditions or a change of the original scope, occurring throughout the duration of the project, will be reviewed with the City and adjusted as necessary upon City approval. Kick-off Meeting: Upon concurrence of the scope, timeline, and fees with the City, the Project Manager will meet with the full project team to introduce the scope, the budget, the deliverables, the timeline, and each team member and/or partner's role and responsibilities in the project. The Project Manager and the team will define the various elements of the project and describe the quality control/quality assurance requirements at this meeting. The team will determine appropriate sequencing of work and determine availability of each team participant and project partners. Project challenges and conflicts will be discussed and identified at this meeting. A progress schedule will be established. Progress Updates: Ongoing, the Project Manager will continually review the progress of the project to assure meeting the project timeline and budget as approved by the City. The Project Manager will maintain close communication with each - team member and any coordinating partner on the team and will periodically update the City PM of the project progress. As scheduled, or requested by the City, the Project Manager will coordinate progress meetings and provide deliverables to the City. l Communication: Management of long-term contracted services (such as Landscape Plan Reviews and Tree Removal Permits) will require regular communication with City staff. Where applicable, we will also work closely with the City and ensure timely and complete data input into the City's Work Authorization/Task Order tracking and processing software system to ensure work-in- progress is tracked and documented, and work completion is documented and recorded as specified by the City's L tracking system. [i City of Sunny Isles Beach I RFQ #22-06-01 1 Continuing Services for Landscape Architectural Services CCNA 66