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OF SIRA Pt-
<br />01 :?n
<br />SECTION 1
<br />INSTRUCTIONS TO BIDDER/ GENERAL TERMS AND CONDITIONS
<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR
<br />MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULARCONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCnONSTO BIDDERS OR IN THE BID SHEETS. ANY AND ALL
<br />SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID, OR RFP SHALL PREVAIL
<br />OVER ANY CONFUCTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE CHNBIODER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
<br />1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
<br />Any questions concerning this Invitation to Bid or any required need for
<br />clarification must be made to Purchasing at Purchasing@51bfl.net. Such
<br />requests for clarification/explanation or questions must be made in
<br />writing to Maurlclo Betancur, CMC, Deputy City Clerk, at least five (5)
<br />business days prior to the date of the Bid opening. Interpretations or
<br />clarifications considered necessary by the City will be Issued by addenda
<br />and posted/disseminated by DemandStar Lwww.demandstar.coml to all
<br />parties listed on the official plan holders' list as having received the
<br />Request for Bids documents. Only questions answered by written
<br />addenda shall be binding. Oral Interpretations or clarifications shall be
<br />without legal effect No plea of Ignorance or delay or required need of
<br />additional Information shall exempt a Respondent from submitting their
<br />submission on the required date and time as publicly noted.
<br />PLAN HOLDER'S UST:
<br />As a convenience to vendors, the City of Sunny Isles Beach has made
<br />avafiable via Internet lists of all plan holders for each Request for
<br />Proposal, Request for Bid, and request for qualificatlons. The Information
<br />Is available on-line at www.demandstar.com or by calling the Office of
<br />the City Clerk at (30S) 792.1703.
<br />ADDENDATO SPECIFICATIONS:
<br />If any addenda are Issued after the Initial specifications are released, the
<br />City will post and disseminate the addenda through DemandStar. For
<br />those projects with separate plans, blue prints, or other materials that
<br />cannot be accessed through the Internet, the Office of the City Clerk will
<br />make good faith effort to ensure that all registered proposers (those who
<br />have been registered as receiving a Bid package) receive the documents.
<br />It is the responsibility of the vendor prior to the submission of any Bid to
<br />check the above website or contact the Office of the City Clerk at (305)
<br />792-1703 to verify any addenda Issued. The receipt of all addenda must
<br />be acknowledged on the Bid Response Sheet.
<br />1.4 SPECIAL ACCOMMODATIONS:
<br />Any person requiring a special accommodation at a Pre -Bid Conference
<br />or Bid/RFP/RFQ opening because of a disability should call the Office of
<br />the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Old
<br />Conference or Bid/RFP/RFQ opening. If you are hearing or speech
<br />Impaired, please contact the Office of the CityClerk by calling the City of
<br />Sunny Isles Beach using the Florida Relay Service which can be reached at
<br />11800) 955-8771 (TDD).
<br />1.5 PUBLIC ENTITY CRIMES STATEMENT:
<br />Bids must he submitted no later than the time and date shown within this
<br />document.
<br />L7 SEALED BID:
<br />The entire Bid Response Package shall be placed In an opaque envelope
<br />(with all Items listed on the Bid checklist form and all other Items
<br />required within this Request for Bid must be executed) and submitted in
<br />a sealed envelope.
<br />1.8 BID EXECUTION, SIGNATURES. ERASURE/CORRECTION:
<br />All Bids shall be signed In blue ink. All price quotes shall be typewritten
<br />or printed with Ink. All corrections made by the proposers prior to the
<br />opening must be Initialed and dated by the proposers. No changes or
<br />corrections will be allowed after Bids are opened. Bids must contain an
<br />original, manual signature of an authorized representative of the
<br />company.
<br />1.9 WITHDRAWAL OF BIDS:
<br />Proposers may withdraw Bids only by written request and shall (onward
<br />the withdrawal request via. "Certified U.S. Mail — Return Receipt
<br />Requested" prior to the Bid opening time. Negligence on the part of the
<br />Proposers In preparing the Bid confers no right for the withdrawal of the
<br />Id after It has been opened.
<br />L10 BID OPENING:
<br />Bids will be opened publicly at the time and place stated in the Notice to
<br />Bidder. It is the responsibility of the proposers to Insure that the Bid
<br />reaches the Office of the City Clerk on or before the closing hour and date
<br />stated on the Request for Bid. After the Bid opening, the contents of the
<br />Bid Form will be made public for the Information of vendors and other
<br />Interested parties who may be present either In person or by
<br />representative. Bids that are received after the Bid opening time will not
<br />be cansidared and will not be returned.
<br />1.11 EVALUATION OF BIDS:
<br />The City, at Its sole discretion, reserves the right to Inspect any/all
<br />Proposers facilities to determine their capability of meeting the
<br />requirements for the Contract. Also, price, responsibility, and
<br />responsiveness of the Proposers, the financial position, experience,
<br />staffing, equipment, materials, references, and past history of service to
<br />the City and/or with other units. of state, and/or local governments In
<br />Florida, or comparable privateentitles, will be taken Into consideration In
<br />the Award of the Contract.
<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida
<br />statutes -"a person or affiliate who has been placed on the convicted 1.11.1 Hold Harmless: All Proposees shall hold the City, It's
<br />vendor list following a conviction for a public entity crime may not submit officials and employees harmless and covenant not to sue
<br />a Bid on a contract to provide any goods or services to a public entity, the City, It's officials and employees In reference to their
<br />may not submit a Bid on a contract with a public entity for the decisions to reject, award, or not award a Bid, as
<br />construction or repair of a public building or public work, may not submit applicable.
<br />Bids on leases of real property, to a public entity, may not be awarded to 1.11.2 Cancellation: . Failure on the part of the Proposers to
<br />perform work as a Contractor, supplier, sub -Contractor, or consultant comply with the conditions, specifications, requirements,
<br />under a contract with any public entity, and may not transact business and terms as determined by the City, shall be just cause
<br />with any public entity In excess of the threshold amount provided In for cancellation ofthe Award.
<br />section 287.107, for category two fora period of 36 months from the 1.11.3 Disputes: If any dispute concerning a question of fact
<br />date of being placed on the convicted vendor list". arises under the Contract, other than termination for
<br />default or convenience, the Contractor and the City
<br />1.6 BIDDEADUNE: department responsible for the administration of the
<br />City of Sunny Isles Beach Invitation to Bid No. 22-08-01
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