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<br />CITY OF SUNNY ISLES BEACH
<br />18070 Collins Ave. | Sunny Isles Beach, FL 33160
<br />305.792.1707 | sibfl.net | Purchasing@sibfl.net
<br />SECTION 1
<br />INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
<br />SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
<br />OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
<br />PROVISIONS INCLUDED WITHIN THIS BID OR ITB SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
<br />REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
<br />1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
<br />Any questions concerning the Bid Specifications or any required need
<br />for clarification must be made to Mauricio Betancur, CMC, City Clerk
<br />via email to: Purchasing@sibfl.net or via facsimile (305) 792-1563
<br />or via regular mail at: Purchasing, City of Sunny Isles Beach, 18070
<br />Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for
<br />clarification/explanation or questions must be made in writing to
<br />Mauricio Betancur, CMC, City Clerk, at least five (5) business days
<br />prior to the date of the Bid opening. Interpretations or clarifications
<br />considered necessary by the City will be issued by addenda and
<br />posted/disseminated by DemandStar (www.demandstar.com) to all
<br />parties listed on the official plan holders’ list as having received the
<br />Bid documents. Only questions answered by written addenda shall
<br />be binding. Oral interpretations or clarifications shall be without legal
<br />effect. No plea of ignorance or delay or required need of additional
<br />information shall exempt a Bidder from submitting their Bid on the
<br />required date and time as publicly noted.
<br />1.2 PLAN HOLDER’S LIST:
<br />As a convenience to vendors, the City of Sunny Isles Beach has made
<br />available via internet lists of all plan holders for each REQUEST FOR
<br />PROPOSALS, REQUEST FOR PROPOSALS, and request for
<br />qualifications. The information is available on-line at
<br />www.demandstar.com or by calling the Office of the City Clerk at
<br />(305) 792-1703.
<br />1.3 ADDENDA TO SPECIFICATIONS:
<br />If any addenda are issued after the initial specifications are released,
<br />the City will post and disseminate the addenda through DemandStar.
<br />For those projects with separate plans, blue prints, or other materials
<br />that cannot be accessed through the internet, the Office of the City
<br />Clerk will make good faith effort to ensure that all registered Bidder
<br />(those who have been registered as receiving a Bid package) receive
<br />the documents. It is the responsibility of the vendor prior to the
<br />submission of any Bid to check the above website or contact the
<br />Office of the City Clerk at (305) 792-1703 to verify any addenda
<br />issued. The receipt of all addenda must be acknowledged on the Bid
<br />Response Sheet.
<br />1.4 SPECIAL ACCOMMODATIONS:
<br />Any person requiring a special accommodation at a Pre-Bid
<br />Conference or Bid/ITB/RFQ opening because of a disability should
<br />call the Office of the City Clerk at (305) 792-1703 at lease five (5)
<br />days prior to the Pre-Bid Conference or Bid/ITB/RFQ opening. If you
<br />are hearing or speech impaired, please contact the Office of the City
<br />Clerk by calling the City of Sunny Isles Beach using the Florida Relay
<br />Service which can be reached at 1(800) 955-8771 (TDD).
<br />1.5 PUBLIC ENTITY CRIMES STATEMENT:
<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133,
<br />Florida statutes -"a person or affiliate who has been placed on the
<br />convicted vendor list following a conviction for a public entity crime
<br />may not submit a Bid on a contract to provide any goods or services
<br />to a public entity, may not submit a Bid on a contract with a public
<br />entity for the construction or repair of a public building or public
<br />work, may not submit Bids on leases of real property to a public
<br />entity, may not be awarded to perform work as a Contractor,
<br />supplier, sub-Contractor, or consultant under a contract with any
<br />public entity, and may not transact business with any public entity in
<br />excess of the threshold amount provided in section 287.107, for
<br />category two for a period of 36 months from the date of being placed
<br />on the convicted vendor list”.
<br />1.6 BID DEADLINE:
<br />Bids must be submitted no later than the time and date shown within
<br />this document.
<br />1.7 SEALED BID:
<br />The entire Bid Response Package shall be placed in an opaque
<br />envelope (with all items listed on the Bid checklist form and all other
<br />items required within this REQUEST FOR PROPOSALS must be
<br />executed) and submitted in a sealed envelope.
<br />1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
<br />All Bids shall be signed in blue ink. All price quotes shall be
<br />typewritten or printed with ink. All corrections made by the Bidder
<br />prior to the opening must be initialed and dated by the Bidder. No
<br />changes or corrections will be allowed after Bids are opened. Bids
<br />must contain an original, manual signature of an authorized
<br />representative of the company.
<br />1.9 WITHDRAWAL OF BIDS:
<br />Bidder may withdraw Bids only by written request and shall forward
<br />the withdrawal request via “Certified U.S. Mail – Return Receipt
<br />Requested” prior to the Bid opening time. Negligence on the part of
<br />the Bidder in preparing the Bid confers no right for the withdrawal
<br />of the Bid after it has been opened.
<br />1.10 BID OPENING:
<br />Bids will be opened publicly at the time and place stated in the Notice
<br />to Bidder. It is the responsibility of the Bidder to insure that the Bid
<br />reaches the Office of the City Clerk on or before the closing hour and
<br />date stated on the REQUEST FOR PROPOSALS. After the Bid
<br />opening, the contents of the Bid Form will be made public for the
<br />information of vendors and other interested parties who may be
<br />present either in person or by representative. Bids that are received
<br />after the Bid opening time will not be considered and will not be
<br />returned.
<br />1.11 EVALUATION OF BIDS:
<br />The City, at its sole discretion, reserves the right to inspect any/all
<br />Bidder facilities to determine their capability of meeting the
<br />requirements for the Contract. Also, price, responsibility, and
<br />responsiveness of the Bidder, the financial position, experience,
<br />staffing, equipment, materials, references, and past history of
<br />service to the City and/or with other units of state, and/or local
<br />governments in Florida, or comparable private entities, will be taken
<br />into consideration in the Award of the Contract.
<br />1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
<br />officials and employees harmless and covenant not to
<br />sue the City, it's officials and employees in reference to
<br />their decisions to reject, award, or not award a Bid, as
<br />applicable.
<br />1.11.2 Cancellation: Failure on the part of the Bidder to
<br />comply with the conditions, specifications,
<br />requirements, and terms as determined by the City,
<br />shall be just cause for cancellation of the Award.
<br />1.11.3 Disputes: If any dispute concerning a question of fact
<br />arises under the Contract, other than termination for
<br />default or convenience, the Contractor and the City
<br />department responsible for the administration of the
<br />Contract shall make a good faith effort to resolve the
<br />dispute. If the dispute cannot be resolved by
<br />agreement, then the department with the advice of the
<br />City Attorney shall resolve the dispute and send a
<br />written copy of its decision to the Contractor, which
<br />shall be binding on both parties.
<br />1.12 AGREEMENT:
<br />After the Bid award, the City will, at its option, prepare an Agreement
<br />specifying the terms and conditions resulting from the award of this
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