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39 <br /> <br /> <br />DP&O’S PROJECT APPROACH: <br />OUR APPROACH IS TRIED AND TRUE - DP&O proposes a three-phased approach to address the Scope of Services used on many projects. The Team overall programmatic approach typically falls into three major phases: PHASE I - Rapid Response/Client Meeting (where we ramp up the program), PHASE II - Long Term Recovery and PHASE III - Project Closeout. The Training Program will be provided under separate cover as requested. <br />During each of these critical stages the Team provides unique approaches that benefit our clients. Although, dependent on the client needs, these stages may overlap for individual projects, but they remain a solid guide for efficient project execution. Our focus is on quick closeout of projects and to obtain timely reimbursement. We bring to the engagement Lessons-Learned from past engagements as additional value-added and continually balance our resources to ensure the most effective use of staff throughout the lifecycle of each project to produce the most cost-effective program for the City. Key aspects that the DP&O Team provides in each phase are provided below. <br />Phase I - Rapid Response/Client <br />Meeting <br />0-60 Days <br />Phase II - Long-Term Recovery <br />60-120 Days <br />Phase III - Project Closeout <br />120-180 Days <br /> <br />• Pre-Event Coordination Planning & <br />Training. <br />• Project Management, Key Staff, meet <br />with the Client’s Department. <br />• Damage’s Inventory review; Debris <br />Damage Assessment; Estimated <br />Quantities <br />• Identify Special Debris <br />• Emergency Road Clearance; <br />coordination in monitoring. <br />• Truck Certification and Equipment. <br />• Safety plan and QAQC program. <br />• Monitor Placement: Hire and Train <br />Local Monitors if needed. <br />• Monitor Placement, DMS Site <br />staffing <br />• Environmental Compliance <br />• Emergency Issues <br />• ADMS TRKR™ Debris Progress <br />Mapping, Quantities, and other <br />reports. <br />• Other client recovery request/needs: <br />• -Damages Inventory <br />• Update Identification of FEMA <br />Projects <br />• Contracts & Internal Policy Review <br />Mutual Aid Agreements (MAA), & <br />Invoices Compliance <br />• HMGP Identify opportunities <br />• Initial Project Formulation, Damages <br />descriptions and dimensions <br />• PW Preparation- Small PW & <br />Priority work <br />• Data Management <br />• Data Entry <br />• QAQC, Daily Reports, Meetings, <br />Progress Maps <br />• Contractor compliance invoice <br />reconciliation <br />• Final Disposal, Final Haul Out <br />Completion <br />• DMS Site Closures <br />• FEMA PW & Debris Cost <br />Documentation Submittals. <br />• Continued FEMA and FHWA <br />Program Support <br />• PW Preparation Continued- PW <br />scope and costing. <br />• Project Prioritization, <br />implementation, and timelines <br />• Electronic Records database- <br />Ongoing <br />• Disaster Cost Reconciliation, as <br />needed <br />• Pre-Audit-FEMA submittals and <br />records <br />• Recovery Projects Monitoring & <br />Environmental compliance <br />• Timely reimbursement requests <br />• Timely Progress Reporting <br />• Project Tracking <br />• Reimbursement Coordination <br />• Project Completion <br />• Project Closeout <br />• Grant Closeout <br />• Audit support, defense if <br />needed <br />• Continued FEMA and FHWA <br />Program Support <br />• The Client Staff Training - as <br />needed <br />• Update Disaster/ Debris Plans <br />as Needed