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Milpitas, CA, Moves from Incremental to Strategic Budgeting in <br />Three Steps <br />Milpitas saved 100 hours of budget development time and identified $4 million in personnel cost <br />savings without cutting positions by helping City Council and departments think more strategically <br />about spending in a resource constrained environment. The City achieved outsized returns by <br />revamping the budget process with OpenGov Budgeting & Planning, which it launched in eight <br />weeks. Milpitas also transitioned to virtual Council meetings overnight, and gathered survey data <br />from diverse communities (in four languages) in under a month to surface budget priorities. <br />Coming into his new role, Walter Rossmann knew there was a better way to work. His first action as <br />Deputy Finance Director was to buy a new budget system for the City through a competitive <br />procurement process. Recognizing that without changes to the way the budget was developed the <br />City could not find the savings it needed, Rossmann worked with the City Manager's office, <br />department directors and budget liaisons to gain buy -in across teams to transition to a strategic <br />budget process that allowed for greater efficiency and scenario planning: <br />1. The budget team uploaded the previous year's budget for each department to establish <br />Council -approved service level costs and provide teams with a base budget in OpenGov. <br />2. With access to scenario planning capabilities via OpenGov, the budget team easily ran <br />multiple scenarios with available data to prepare for the potential impact in revenue <br />shortfalls due to the impact of the COVID-19 pandemic. Enabling teams to be agile helped <br />them prepare for uncertainty with confidence. <br />3. After the base budget was established, departments submitted service level changes for <br />finance review and the City Manager's consideration. <br />For the full story, dick here to read how Milpitas moved to strategic budgeting. <br />"We saved 100 hours in annual budget work by transitioning to <br />J OpenGov Budgeting & Planning, including the publication of the <br />budget document." <br />Walter C. Rossmann <br />Deputy City Manager I City of Milpitas, CA <br />For more customer stories on how OpenGov's solutions are driving success in communities around <br />the country, please visit: his://opengov.com/customers/ <br />OPENGOV 23 <br />