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a <br />c,r� of sup+ r. <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager <br />FROM: Gayle Vasile, Cultural and Community Services Director <br />DATE: February 15, 2024 <br />RE: Ratification of Expenditure of Budgeted Funds for Purchase of City Vehicle <br />RECOMMENDATION: <br />Staff recommends approval. <br />REASONS: <br />In accordance with the FY22-23 Adopted Budget, in February 2023, the City purchased a new 202; <br />Supercrew 44 Ford F-150 from Gus Machado Ford totaling $52,500, including titles/tags anc <br />registration. The city is requesting ratification of the purchase, and the waiver of the bidding <br />procedure as the dealers on state contracts either did not have F -150s in stock, or long lead-times. For <br />instance, a dealership on FSA contract emailed Purchasing in February '23 declined stating, "Ford wil <br />likely open up orders in late spring or early summer". In comparison, today, on Florida sheriff's <br />contract; FSA23-VEL31.0, Pursuit, Administrative, and Other Vehicles a 2023 4X4 F-150 Ford <br />$48,269.00, with a 4 — 6 -month lead-time. <br />It is recommended that the City waive the competitive bidding requirements of Section 62-6. This <br />recommendation is in the best interest of the City as it will allow the continuation of CCS to travel <br />throughout the city for completion of job duties. In early 2023, this waiver was mainly caused by the <br />current procurement caused by COVID-19 vehicle manufacturing shutdowns and supply chair <br />disruptions. The 44 truck was readily available on the lot for immediate pick-up and at a very <br />competitive price. Higher quotes / rejection to quote have been attached to the requisition file. <br />The Park's division utilizes trucks to move throughout the city. The purchase of this truck allowed us to <br />give the supervisor a vehicle to check on staff, haul trash and debris, and assist with any other park <br />functions needed. <br />Item Number: 10.1) <br />122 <br />