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City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager <br />FROM: Gayle Vasile, Cultural and Community Services Director <br />DATE: March 21, 2024 <br />RE: Ratifying an Agreement with Southeastern Surfaces and Equipment for the <br />Replacement of the Gym Floor at Pelican Community Park <br />RECOMMENDATION: <br />Staff recommends approval of this Resolution. <br />REASONS: <br />The Cultural and Community Services Department budgeted to replace the maple hardwood floor in <br />Pelican Community Park gymnasium. This work would include a full replacement of the gym floor. The <br />decision to enter into an agreement with Southeastern Surfaces and Equipment and issue a Purchase <br />Order was made to ensure that the scheduling of the project for the summer months aligns with the <br />Norman S. Edelcup K-8 physical education classes and City programming. By proactively securing these <br />services, the City Manager aims to minimize disruptions at PCP gymnasium while efficiently managing <br />the project timeline. Most of the work proposed is via Sourcewell contract # #031022 -RBI, Athletic <br />Surfaces. Sourcewell is a cooperative purchasing program that extends competitive solicited contracts <br />and competitive prices to its members. The city is requesting a waiver of bid for the items not on <br />Sourcewell contract, which include a new gym divider curtain and two (2) electronic scoreboards, <br />purchase and install. Although these specific items are not on Sourcewell contract, the city requested <br />quotes to ensure the prices proposed by Southeastern Surfaces and Equipment were reasonable. The <br />waived items have been determined to be fair and reasonable. <br />For consistency of equipment and the ability to use the same contractor, we are requesting the <br />opportunity to waive the procurement process for these specific items. <br />Due to the demand for summer months, gymnasium floor installers book months in advance, as these <br />Item Number: 10.0 <br />60 <br />