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SF CAF' • F { ;16; <br />�` +✓r s�N T <br />TO: <br />VIA: <br />FROM: <br />DATE: <br />RE: <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947 -0606 City Hall <br />(305) 949 -3113 Fax <br />MEMORANDUM <br />The Honorable Mayor and City Commission <br />Christopher J. Russo, City Manager <br />Bill Evans, Assistant City Manager <br />9/18/2014 <br />Resolution Approving Additional Spending Authority with Lukes- <br />Sawgrass Landscaping, Inc. for Citywide Landscaping Services <br />RECOMMENDATION: <br />We recommend that City Commission approve additional spending authority for <br />interim landscape maintenance services with Lukes - Sawgrass Landscaping, Inc. <br />REASONS: <br />The original contract was awarded to Lukes - Sawgrass Landscaping Inc. via <br />Resolution 2012 -1953 and has been amended several times for a contract <br />extension, contract amendments or increased spending authority for capital <br />projects. Over the course of the last year, there have been changes to the scope <br />of work for the City's landscape maintenance needs; the cost differential for <br />these changes is currently being negotiatied. Examples of these changes include <br />replacement of natural turf with artificial turf at Gwen Margolis and Pelican <br />Community Parks (contract deduct), and the recent completion of the <br />Intracoastal Parks (contract add -on). Since the existing contract with <br />amendments has expired and available approved funds are not sufficient to <br />continue landscape maintenance work without interruption, this request provides <br />for interim funding to allow for conclusion of negotiations for contract changes; <br />staff expects the annual renewal to be presented to City Commission on October <br />16, 2014. <br />FUNDING SOURCE: <br />Funding will be .ppropriated as follows: <br />1. Park Maintenance $35,000.00 (10- 573 -5464 and 10- 577.5348) <br />2. Right -of -Way $42,000.00 (11- 541.5464) Agenda Item No. IOX <br />3. Beach Access S8,000.00 (10- 577.5348) Date 9/18/2014 <br />476 <br />