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'�OF SUS <br />TO: <br />FROM <br />DATE: <br />RE: <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />305.947.0606 City Hall <br />305.949.3113 Fax <br />MEMORANDUM <br />Norman S. Edelcup, Mayor <br />Isaac Aelion, Vice Mayor <br />Jeanette Gatto, Commissioner <br />Jennifer Levin, Commissioner <br />George "Bud" Scholl, Commissioner <br />Christopher J. Russo, City Manager <br />Hans Ottinot, City Attorney <br />Jane A. Hines, MMC, City Clerk <br />Honorable Mayor and City Commission <br />Christopher J. Russo, City Manager <br />September 11, 2014 <br />In -Kind Services Donation to the Sunny Isles Beach <br />Foundation <br />RECOMMENDATION: <br />It is recommended that the City Commission approve the attached resolution. <br />REASONS: <br />The City of Sunny Isles Beach is approaching an historical occasion, the first retirement of a <br />mayor. Rather than the City bear the entire expense to commemorate this milestone, the Sunny <br />Isles Beach Foundation is planning a formal retirement dinner. <br />This event requires some assistance from City staff who have the expertise to develop and <br />coordinate certain aspects of the event including, but not limited to; photography and video <br />production, event planning, invite database development, program design and production. Much <br />of this work will also be used for other events leading up to Mayor Edelcup's retirement. For <br />example, photography and video production will be used for the newspaper, website and the <br />government access channel. The invite database will be used for farewell communications by <br />Mayor Edelcup and other City correspondence. <br />ADDITIONAL INFORMATION: <br />In -kind expenses related to staff time and use of city equipment (AV, computers, printers) and <br />minor supplies / consumables (DVD, paper) to assist in this regard are estimated at $3,200. <br />Authorization is requested to provide in -kind services in an amount not to exceed $3,200 to assist <br />in these aspects of the event to honor the retirement of our mayor and to benefit the Sunny Isles <br />Beach Foundation, a non - profit organization dedicated to the betterment of the community of <br />Sunny Isles Beach. <br />Agenda Item <br />Date 9- u - 1 y <br />