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CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITI0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR ITB SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION/EXPLANATION/QUESTIONS: package) receive the documents. It is the sole responsibility of the Bidder prior to the submission of any Any questions concerning the Bid Specifications or any Bid to check the above website or contact the Office of the required need for clarification must be made to City Clerk at (305) 792-1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Purchasing@sibfl.net. Such requests for clarification/explanation or questions must be made in Bid Response Sheet. writing to Mauricio Betancur, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. 1.5 SPECIAL ACCOMMODATIONS: Interpretations or clarifications considered necessary by the City will be issued by addenda and Any person requiring a special accommodation at a Pre-Bid posted/disseminated by DemandStar Conference or RFP/ITB/RFQ opening because of a disability (www.demandstar.com) to all parties listed on the official should call the Office of the City Clerk at (305) 792-1703 plan holders’ list as having received the Bid documents. at lease five (5) days prior to the Pre-Bid Conference or Only questions answered by written addenda shall be RFP/ITB/RFQ opening. If you are hearing or speech binding. Oral interpretations or clarifications shall be impaired, please contact the Office of the City Clerk by without legal effect. No plea of ignorance or delay or calling the City of Sunny Isles Beach using the Florida Relay required need of additional information shall exempt a Service which can be reached at 1(800) 955-8771 (TDD). Bidder from submitting their Bid on the required date and time as publicly noted. 1.6 PUBLIC ENTITY CRIMES STATEMENT: 1.2 PLAN HOLDER’S LIST: Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes -"a person or affiliate who has As a convenience to Bidders, the City of Sunny Isles Beach been placed on the convicted Bidder list following a has made available via internet lists of all plan holders for conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public each Invitation to Bid, and request for qualifications. The information is available on-line at www.demandstar.com or entity, may not submit a Bid on a contract with a public by calling the Office of the City Clerk at (305) 792-1703. entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property 1.3 INTENTION OF THE CITY: to a public entity, may not be awarded to perform work as a Contractor, supplier, sub-Contractor, or consultant under It is the intention of the City to describe in the ITB the a contract with any public entity, and may not transact Work to be completed in accordance with all codes and business with any public entity in excess of the threshold amount provided in section 287.107, for category two for regulations governing all the Work to be performed under a period of 36 months from the date of being placed on this Contract. Any work, labor, materials and/or equipment that may reasonably be inferred from the Contract as being the convicted Bidder list”. required to produce the intended results must be supplied by Contractor whether or not specifically called for in the 1.7 BID DEADLINE: Contract Documents. Where words, which have well- known technical or trade meanings are used to describe Bids must be submitted no later than the time and date Work, materials or equipment, such words will be shown within this document. interpreted in accordance with that meaning. Reference to standard specifications, manuals, or codes of any technical 1.8 SEALED BID: society, organization or association, or to the laws or regulations of any governmental authority, whether such The entire Bid Response Package shall be placed in an reference be specific or by implication, will mean the latest opaque envelope (with all items listed on the Bid checklist standard specification, manual, code or laws or regulations form and all other items required within this Invitation to in effect at the time of opening of Bids and Contractor must Bid must be executed) and submitted in a sealed envelope. comply therewith. City will have no duties other than those duties expressly set forth within the Contract Documents. 1.9 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION: 1.4 ADDENDA TO SPECIFICATIONS: All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda the bidders prior to the opening must be initialed and dated through DemandStar. For those projects with separate by the bidders. No changes or corrections will be allowed plans, blueprints, or other materials that cannot be after Bids are opened. Bids must contain an original, manual signature by an officer or employee having accessed through the internet, the Office of the City Clerk authority to bind the company or firm. will make good faith effort to ensure that all registered bidders (those who have been registered as receiving a Bid City of Sunny Isles Beach |ITB 24-06-02 Citywide Landscaping Services 4