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y 'pp t1` r <br />c • FLO <br />OF SUS+ p,R� <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager <br />FROM: Tiffany D. Neely, Finance Director <br />DATE: January 16, 2025 <br />RE: Ratification of an Agreement with Edmunds Govtech, Inc.A for Enterprise <br />Resource Planning (ERP) Financial Software <br />RECOMMENDATION: <br />Staff recommends approval of this Resolution. <br />REASONS: <br />Edmunds Govtech, Inc. provides and maintains the city's ERP financial software. In 2014, via Reso 2014- <br />2188, the city awarded Edmunds & Associates through the Request for Proposals (RFP) process. This <br />contract does not have any available renewals and has since expired. <br />To maintain continuity of the city's existing financial software maintenance, the Finance Department is <br />requesting a waiver of bid for the software subscription with this firm. This Agreement shall be for an <br />initial term of three (3) years, commencing January 1, 2025, and terminating on December 31, 2028, <br />with options to renew for three (3) additional (1) year renewal terms, at the City's sole discretion. <br />The payment for the renewal subscription was due on January 1, 2025. Therefore, to avoid interruption <br />of service, payment was processed. <br />This agreement request is for a 3 -year period from January 1, 2025 — December 31, 2028 for a total NTE <br />amount of $74,600.12. <br />FUNDING SOURCE: <br />Item Number: 9.P <br />371 <br />