ITB 24-06-02 CITYWIDE LANDSCAPE MAINTENANCE SERVICES (4)

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ITB 24-06-02 CITYWIDE LANDSCAPING SERVICES 31 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net  An inspection system that is tailored to the different Tasks and Sites covered under the Performance Standards and Technical Specifications;  A system for identifying and correcting deficiencies in the quality of the Work before the level of performance becomes unacceptable and/or the Project Manager(s) or Consultant independently identify the deficiencies;  A system to ensure that the Contractor’s employees are notified of deficiencies, that the noted deficiencies are corrected (if possible), and that the employees are counseled/retrained as necessary to ensure that deficiencies do not recur;  The city intends to work in conjunction with the awarded bidder to implement an electronic system of reporting that includes the monthly reports referenced in section 2.18.1 and reports specified further into this invitation to bid.  A schedule of quarterly walkthroughs of project sites with City’s Project Manager / Consultant and the Contractor’s ISA Certified Arborist and system of reporting the findings to include video recording of walkthroughs.  A system that provides the Project Manager(s) access to all Contractor documentation, reports, and files (to include any forms on which quality control inspections are documented) with respect to Contractor quality control inspections and any corrective action taken;  If the Contractor has a corporate/home office, how it will provide Contract support, services, and controls; and  The identity of all personnel who will be performing quality control inspections by name and title, and verification that the person who actually performed the Work must not perform quality control inspections. Where the QCP is returned by the Project Manager for revisions or corrections, the Contractor must resubmit the QCP within seven (7) days of receipt from the Project Manager(s), with requested revisions or corrections. The Contractor must not implement any changes to its approved QCP prior to review and acceptance by the Project Manager(s). The Contractor must perform quality control inspections by qualified personnel (i.e. personnel knowledgeable of all technical aspects of the Work, which would allow identification/discovery of improperly performed services, and provide documentation of the inspection results to the Project Manager(s) on a monthly basis). The documentation must be signed and dated by the inspector at the time the inspection is completed. All completed inspection reports must be submitted to the Project Manager(s). 2.35 WEEKLY WORK PLAN Concurrent with the submission of the Annual Execution Plan (AEP), the Contractor must submit a work plan for the initial two weeks of Work. Subsequently, the Contractor must provide a Work Plan every Thursday to the Project Manager(s), which will reflect the Work to be performed during the next week, broken down by Site(s) and Task, and day(s) of the week the Work will be performed. Weekly work plan to include generalized photos of work areas to document historical general conditions of site.