ITB 24-06-02 CITYWIDE LANDSCAPE MAINTENANCE SERVICES (4)

Home Browse Search

ITB 24-06-02 CITYWIDE LANDSCAPING SERVICES 78 CITY OF SUNNY ISLES BEACH 18070 Collins Ave. | Sunny Isles Beach, FL 33160 305.792.1707 | sibfl.net | Purchasing@sibfl.net any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City. Final project reconciliation must be approved by the City. Program Manager shall notify the City’s Project Manager, on a daily basis, of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor. 6.11 ON-SITE OPERATIONS MANAGER The Contractor shall provide an on-site project operations manager to the City. The project manager shall provide a telephone number to the City with which he or she can be reached for the duration of the project. The project manager will be expected to have daily meetings with the City Debris Manager and/or City authorized representatives. Daily meeting topics will include, but are not limited to, volume of debris collected, completion progress, City coordination, and damage repairs. The project manager must be available twenty-four (24) hours a day, or as required by the City Debris Manager. Contractor shall work closely with the City’s Debris Monitor to ensure that all work is FEMA- compliant and all documentation is properly obtained, including GPS coordinates and photos. Contractor shall follow all of the requirements of 2 C.F.R. §200.318-326 in the execution of this Contract, and shall require and enforce similar compliance with all sub-contractors for contracts awarded by non-Federal Entities under Federal Awards which are incorporated herein by reference as if enumerated herein in their entirety. Operations Manager will work closely with the City’s contracted Monitor and applicable Federal, State and local agencies to ensure that the City’s emergency recovery procedures and data documentation for Eligible Debris meet the requirements of the reimbursement agencies. Project Manager shall provide to the City all records, disposal tickets, field inspection reports and other data necessary to adequately document recovery services and provide sufficient substantiation for Federal and State reimbursement applications. Project Manager shall provide hard copies and electronic scanned documents with an itemized spreadsheet. Project Manager shall assist the City in preparing Federal and State reports and applications for reimbursement. Project Manager shall review all reimbursement applications prepared by the City or Debris Monitor prior to submittal for sufficiency in meeting the reimbursement requirements of these organizations and notify the City or Debris Monitor of any recommended changes, corrections, alterations or deletions. Project Manager shall assist, as directed by the City, in responding to Federal and State agency requests for additional information and in negotiations with Federal and State officials. Project Manager shall retain all documentation and records for a minimum of ten (10) years. 6.12 TREE CLIMBER/ CHAINSAW AND GEAR Contractor shall trim, cut and/or fell leaning trees and/or hanging limbs only upon prior written consent of the Contract Manager. Each tree and limb shall then be placed in the public right-of- way where such debris shall be removed and included in the overall cubic yard price for debris removal. A fallen tree that extends onto the public right-of-way from private property shall be cut at the point where it enters the right-of-way, and that part of the debris which lies within the right- of-way shall be removed. 6.13 LABORER W/SMALL TOOLS, TRAFFIC CONTROL OR FLAG PERSON The Contractor(s) shall mitigate the impact of their operations on local traffic to the fullest extent practical. The Contractor(s) is responsible for establishing and maintaining appropriate traffic