2014-1016 Regular City Commission Meeting

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Summary Minutes: Regular Cite Commission Meeting October 16. 2014 City of Sunny Isles Beach, Florida IOU. A Resolution of the City Commission of the Citv of Sunny Isles Beach, Florida; Authorizing the City Manager to Expend Budgeted Funds in an Amount Not to Exceed $60.000.00 for the Annual Maintenance and Support with Sungard Public Sector, Inc. to Provide Technical Support and Software Upgrades for the Police Department Computer System; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution_: Providing for an Effective Date. Action: City Clerk Hines read the title_. and Chief Information Officer Derrick Arias reported. Public Speakers: None Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2014 -2327 was adopted by a voice vote of 5 -0 in favor. IOV. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Authorizing the Purchase of Additional Professional and Software Services from Information Consultants, Inc. for Fiscal Year 2014 -2015, in an Amount Not to Exceed 539.000.00; Authorizing the City Manager to Do All Things Necessan, to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title; and Chief Information Officer Derrick Arias reported notine this covers the annual maintenance and support for our existing Laserfiche software and a new module (Laserfiche forms) to support process automation. The first thing we are goina to be working on is related to the new Finance System that we just implemented. There is also a $5,000 contingency to continue assisting the departments in transitioning to electronic document storage. Public Speakers: None Finance Director Audra Curts -Whann thanked Derrick and the IT staff for some Laserfiche integration they did with our new Finance system. The technology and the way they are doing it is amazing. They are making the Finance Department system practically paperless, and as we are doing transactions we scan all the backup in at that moment. When we save the transactions for the City ManaQer's approval, her approval; etc., it comes to us electronically. There is no more paper going from desk to desk, and we are actually able to pull things up and view them on the screen and approve them. In the future this will reduce all our document storage as well. We will maintain any paper that we have only through the Audit. She just wanted to give kudos because they worked hard and they have really done a tremendous job making this work with our new Finance software. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2014 -2328 was adopted by a voice vote of 5 -0 in favor. UK