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F tpbp y <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager. <br />FROM: Genesis Cuevas, Procurement Director. <br />DATE: October 16, 2025 <br />RE: Ratifying an Increase in Spending Authority with Staples for Fiscal Year 2024- <br />2025 <br />RECOMMENDATION: <br />Staff recommends approval of this Resolution. <br />REASONS: <br />On September 19, 2024, the City Commission approved resolution 2024-3706 for an amount NTE of <br />$75,000. The City is requesting ratification for an additional $13,000 to cover outstanding invoices from <br />FY24-25. Procurement initially requested a 15% increase based on the Staples BPO spend from FY 23- <br />24. However, actual expenditures reflect an increase of approximately 35%. <br />During FY24-25, the cost of paper and paper products rose, however, despite the increase, vendors on <br />contract, such as Staples, continues to lead the competition by offering government <br />pricing. Piggybacking the State of Florida contract allows the city to take advantage of substantial <br />discounts, which can range from 21% off or more on office supplies compared to an account that is not <br />linked to this piggyback contract. <br />Frequent purchases from Staples are: Breakroom Supplies, Office Consumables (includes, pens, folders, <br />envelopes), Office Equipment, Office Furniture (chairs and desk), IT supplies (batteries, mousse's), <br />Paper, Toners. <br />This contract is piggybacking the State of Florida, contract number 44111513-17-01, which is active <br />through 4/17/27. <br />Item Number: 9.G <br />165 <br />