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Reso 2025-3908
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Reso 2025-3908
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Last modified
12/22/2025 10:41:15 AM
Creation date
11/14/2025 11:23:32 AM
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CityClerk-Resolutions
Resolution Type
Resolution
Resolution Number
2025-3908
Date (mm/dd/yyyy)
10/16/2025
Description
Authorizing expenditure of budgeted funds w/ CentralSquare Technologies, LLC, for maintenance & subscription Services for certain IT Services.
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30% <br />Due on Effective Date <br />20% <br />Due at Project Kickoff <br />15% <br />Due at completion of 151 End User Training Session <br />30% <br />Due at Go Live <br />5% <br />Due at completion of Reliability Period <br />- If applicable, non -fixed fee professional services shall be due as incurred on a time and materials basis. Non -fixed <br />fee professional services are not included in the percentages outlined in the above Payment Schedule. <br />- If applicable, non -fixed fee travel expenses shall be due as incurred, invoiced monthly for the travel expenses of the <br />preceding month. Non -fixed fee travel expenses are not included in the percentages outlined in the above Payment <br />Schedule. <br />- If applicable, Fixed Fee travel expenses are included in the percentages outlined in the above Payment Schedule. <br />Hardware: <br />- If applicable, Non -subscription Hardware Fees are due on the Effective Date: <br />Licenses: <br />- If applicable, License Fees are due on the Delivery Date. <br />Support & Maintenance <br />- If applicable, Support & Maintenance Fees are due annually, starting prior to the first anniversary of the Delivery Date and <br />annually thereafter. <br />- Annual Software Maintenance Fees shall increase by 5% each year. <br />Third Party: <br />- If applicable, Third -Party Software Fees are due on the Effective Date. Third -Party software subscriptions and/or <br />support fees shall be due annually thereafter on the anniversary of the Effective Date, Third -Party Software fees are <br />subject to increase each year. <br />- If applicable, Third -Party Services shall be due 50% at Effective Date, 25% at completion of 1 st End User Training <br />Session, and 25% at Go Live. <br />Invoice Terms: <br />CentralSquare shall provide an invoice for the items in the schedule above no less than thirty (30) days prior to the due date. <br />ANCILLARY FEES <br />a. Customer is responsible for paying all taxes relating to this Agreement. Applicable tax amounts (if any) are not included in <br />the fees set forth in this Agreement. If Customer is exempt from the payment of any such taxes, Customer must provide <br />CentralSquare valid proof of exemption; otherwise, CentralSquare will invoice Customer and Customer will pay to <br />CentralSquare all such tax amounts. <br />b. To the extent allowable by law, if Customer fails to make any payment when due, then CentralSquare may charge interest <br />on the past due amount at the rate of 1.5% per month calculated daily and compounded monthly, or; if lower, the highest <br />rate permitted under applicable law; and if such failure continues for 90 days following written notice thereof, CentralSquare <br />may suspend performance or access until past due amounts have been paid. <br />MORE INFORMATION AT CENTRALSQUARE.COM <br />
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