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F� ♦ FLg4t a4 <br />rTp W 5>Y1A 7�t5 <br />TO: <br />VIA: <br />FROM: <br />DATE: <br />RE: <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305)949-3113 Fax <br />MEMORANDUM <br />Honorable Mayor and City Commissioners <br />Stan Morris, City Manager <br />Tiffany Neely, Finance Director <br />November 20, 2025 <br />Approval of an Agreement with UKG Kronos Systems, LLC for Timekeeping <br />and Scheduling Software and Hardware <br />RECOMMENDATION: <br />Staff recommends approval of the resolution. <br />REASONS: <br />The City requires an integrated solution for employee timekeeping and scheduling. UKG Kronos <br />Systems, LLC was selected through Omnia Partners' cooperative purchasing process (RFP No. 24-6833), <br />which meets the City's procurement code requirements for intergovernmental cooperative purchasing. <br />The City desires to enter into an agreement with U KG Kronos Systems, LLC for the following services: <br />• Telestaff Cloud SaaS Application for automated scheduling for the Police Department - $34,078 <br />• UKG Ready Suite for time and attendance, including accruals for all City employees - $67,640 <br />• Hardware supportfor six existing time clocks and readers - $8,970 <br />• Hardware purchase and support for three new clocks and readers - $17,170 <br />The total not -to -exceed amount is $127,858.00, which includes: <br />• $114,408.00for services and hardware. <br />• $13,450.00contingency, if necessary. <br />The initial term of the Agreement is January 1, 2026— December 31, 2028, with three optional one-year <br />Item Number: 9.1 <br />209 <br />