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City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947-0606 City Hall <br />(305) 949-3113 Fax <br />MEMORANDUM <br />TO: Honorable Mayor and City Commissioners <br />VIA: Stan Morris, City Manager. <br />FROM: Derrick Arias, Chief Information Officer. <br />DATE: January 15, 2026 <br />RE: Ratification of a Lease Agreement with TOSHIBA for the Lease of Five (5) <br />Copiers <br />RECOMMENDATION: <br />Staff recommends approval of this resolution. <br />REASONS: <br />The City was in need of replacing 5 copiers located at Government Center (3A, 4A, Ocean Rescue), <br />Gateway Park, and Lehman (Public Works), as the current leases was set to expire in December 2025. <br />On November 20, 2025, via Resolution No. 2025-3928, the City Commission authorized the City <br />Manager to negotiate and execute a Lease Agreement with TOSH I BA, provided the final negotiated and <br />executed Lease Agreement was subsequently ratified by the City Commission. This resolution ratifies <br />the finalized an executed Lease Agreement. <br />ADDITIONAL INFORMATION: <br />The Lease Agreement is for a 60-month term at a cost not to exceed $54,000.00. In addition, the <br />estimated cost for consumables is $17,000.00 annually, or $85,000.00 over the 5-year lease term. The <br />total estimated amount over term of the lease is $139,000.00. This is the same amount that was <br />approved by the City Commission in November 2025 through Resolution Number 2025-3928. <br />FUNDING SOURCE: <br />Funds have been appropriated in Information Technology Department's budget under account number <br />001-2-5160-444030-00000. <br />ATTACHMENTS: <br />Resolution <br />Item Number: 91 <br />760 <br />