Reso 2026-4018 - Laserfiche WebLink

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A. R2 shall keep and maintain public records required by the CITY to perform the service. B. Upon written request from the CITY, R2 shall provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. C. R2 shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if R2 does not transfer the records to CITY. D. Upon written request, R2 shall, upon completion of the contract, transfer, at no cost, to the CITY all public records in possession of R2 or keep and maintain public records required by CITY to perform the service. If R2 transfers all public records to CITY upon completion of the contract, R2 shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If R2 keeps and maintains public records upon completion of the contract, R2 shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by R2 to CITY, upon written request from CITY in a format that is compatible with the information technology systems of CITY. Notwithstanding the above, neither party shall be required to erase, delete, alter or destroy back-up media made in the ordinary course of business. IF R2 HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO RTS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CitvClerkna sib#l.net, 18070 Collins Avenue, 411 Floor, Sunny Isles Beach, Florida 33160. 34. SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. R2 herein certifies, under penalty of perjury, that R2 is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the CITY's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Florida Statute, Section 215.473, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at CITY's option if R2 is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. R2 must submit the certification that is attached to this Addendum as Attachment "A." Submitting a false certification shall be deemed a material breach of contract. CITY shall provide notice, in writing, to R2 of CITY's determination concerning the false certification. R2 shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If R2 does not demonstrate that CITY's reasonable determination of false certification was made in error, ADDENDUM TO R2 UNIFIED TECHNOLOGIES SOW Page 3 of 8