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DP&O'S PROJECT APPROACH: <br />OUR APPROACH IS TRIED AND TRUE - DP&O proposes a three -phased approach to address the Scope <br />of Services used on many projects. The <br />Team overall programmatic approach typically falls into three major <br />phases: PHASE I - Rapid Response/Client Meeting (where we ramp up the program), PHASE II - Long Term <br />Recovery and PHASE III - Project Closeout. The Training Program will be provided under separate cover as <br />requested. <br />During each of these critical stages the <br />Team provides unique approaches that benefit our clients. Although, <br />dependent on the client needs, these stages may overlap for individual projects, but they remain a solid guide for <br />efficient project execution. Our focus is <br />on quick closeout of projects and to obtain timely reimbursement. We <br />bring to the engagement Lessons -Learned from past engagements as additional value-added and continually <br />balance our resources to ensure the most <br />effective use of staff throughout the lifecycle of each project to produce <br />the most cost-effective program for the City. Key aspects that the DP&O Team provides in each phase are <br />provided below. <br />Phase I -Rapid Response/Client <br />Phase R Long -Term Recovery Phase III -Project Closeout <br />Meeting <br />60-120 Days 120-180 Days. . <br />0-60 Days' <br />• Pre-Event'Coordination Planning & :.•.Data <br />Management: _ :. • Project Tracking: .: <br />Training:. <br />: Data Entry. : Reimbursement Coordination <br />• Project Management, Key. Staff, meet <br />•:QAQC, Daily Reports, Meetings, ' Project Completion <br />with the Client's Department. <br />Progress Maps Project Closeout <br />• Damage's Inventory review; Debris <br />• Contractor:compliance invoice Grant Closeout <br />1. Damage Assessment; Estimated <br />reconciliation Audit support, defense if - <br />Quantities <br />.. Fuial Disposal, Final Haul Out : needed <br />• Identify Special Debris . <br />Completion. • Continued FEMA and FHWA <br />• Emergency Road Clearance; <br />' DMS Site Closures Program Support <br />coordination in monitoring. <br />g <br />FEMA PW & Debris Cost `• The Client Staff Training - as . <br />• Truck Certification and Equipment. <br />needed <br />Documentation Submittals.. <br />• Safety plan. and QAQC program. <br />Continued FEMA and FHWA ,Update Disaster/ Debris Plans <br />• Monitor Placement: Hire and Train <br />Program Support . as Needed <br />Local Monitors if needed... <br />• PWlreparation.Contmued `PW <br />• Monitor Placement, DMS Site <br />scope' and costing. <br />staffing <br />• :Project Prioritization, <br />• Environmental Compliance <br />unplementat ion.• and timelines. <br />• Emergency Issues <br />• ElectroikRei cords database- <br />• ADMS TRKRTM Debris Progress <br />. <br />.. Ongoing <br />Mapping, Quantities, and other <br />• Disaster Cost Reconciliation, as <br />reports. <br />needed <br />• Other client.recovery request/needs: <br />• Pre-Audit-FEMA submittals and :. . <br />• -Damages Inventory <br />......records <br />• Update Identification of FEMA <br />• Recovery Projects Monitoring <br />Projects <br />Environmental compliance <br />• Contracts & Internal Policy Review <br />•. Timely reimbursementrequests <br />Mutual Aid Agreements (MAA), & <br />• Timely Progress Reporting <br />Invoices Compliance . <br />• HMGP Identify opportunities <br />• Initial Project Formulation, Damages <br />descriptions and dimensions <br />• PW Preparation- Small PW & <br />Priority work <br />39 <br />12� <br />