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<br />CONTINUING PROFESSIONAL ARCHITECTURAL & ENGINEERING CONSULTING SERVICES (CCNA) RFQ 26-07-01-0-2026C
<br />Approach to Project Management
<br />4.1 Overall Project Approach
<br />ECF’s approach begins by defining the City’s operating problem before defining the deliverable. A lighting
<br />complaint may require a photometric study, a fixture replacement, a new service point, or a larger pole-
<br />spacing correction. A generator request may be a capacity issue, a transfer-sequence issue, or an
<br />emergency-load-priority issue. A utility relocation may be controlled more by easements and FPL lead
<br />time than by drawing production. The first responsibility of the Project Manager is to establish what
<br />decision the City needs to make and what information is required to make it.
<br />Once the task is defined, ECF uses a consistent delivery process that is scaled to the assignment. A one-
<br />day field review and technical memorandum will not carry the same administrative weight as a multi-
<br />phase lighting or facility renovation project, but both will receive a written scope, an accountable
<br />manager, a schedule, a budget, technical review, and documented closeout.
<br />Step ECF Method
<br />Task Request and Rapid Triage Acknowledge the City’s request within one business day. Review the stated need, available
<br />documents, urgency, site access, permitting path, FPL involvement, and whether another
<br />discipline is required.
<br />Scope Confirmation Hold a brief scoping discussion with City staff. Define deliverables, assumptions, exclusions,
<br />City-furnished information, meetings, review milestones, construction support, schedule
<br />constraints, and decision dates before preparing the task-order proposal.
<br />Existing-Condition Verification
<br />Review record documents and inspect the site with the personnel who operate or maintain
<br />the system. Verify ratings, loads, equipment condition, available capacity, service
<br />configuration, pathways, clearances, environmental exposure, and known operating
<br />problems.
<br />Basis of Design and Alternatives Document the design criteria and evaluate reasonable alternatives. Present impacts on cost,
<br />schedule, maintenance, outages, resilience, energy use, and future expansion so the City can
<br />make an informed selection.
<br />Utility and Agency Coordination Begin FPL and permitting coordination early when those decisions can affect the layout or
<br />schedule. Maintain a coordination log identifying requests, responses, outstanding decisions,
<br />and responsible parties.
<br />Milestone Design and Review Develop 30, 60, 90, and 100 percent submissions when appropriate. Each milestone will
<br />include the level of calculations, specifications, estimate, schedule, and interdisciplinary
<br />coordination needed for a meaningful City review.
<br />Permitting, Bidding, and Construction
<br />Support
<br />Respond to permit comments, prepare addenda, assist with bid questions and evaluations,
<br />review submittals and RFIs, observe construction, evaluate proposed changes, and verify that
<br />testing and closeout documents are complete.
<br />Closeout and Capital Record Resolve punch-list items, review contractor record drawings, document remaining
<br />maintenance recommendations, and provide final electronic files in the format required by
<br />the City.
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